[bksvol-discuss] FW: "Hard page breaks" & "soft page breaks", as they apply to the "Page count" of a file
- From: "Kim Friedman" <kimfri11@xxxxxxxxxxx>
- To: <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Tue, 02 Aug 2011 15:23:13 -0700
Hi, I'm sending a couple of messages Mr. Rick Costa sent to me with
regard to this soft page break issue I mentioned. It explains why these
nasty little things occur and a method for dealing with them. Regards,
Kim Friedman.
-----Original Message-----
From: Rick Costa [mailto:rickc@xxxxxxxxxxxx]
Sent: Tuesday, August 02, 2011 2:35 PM
To: Kim Friedman
Cc: Scott Rains
Subject: "Hard page breaks" & "soft page breaks", as they apply to the
"Page count" of a file
Hi again Kim,
In my previous email, I customized the words below to apply to our
conversations.
Below is a more general wording of the same thing, in case you wish to
share it or post it to the discussion list.
In the *next* email, I'll summarize the method which, assuming the book
was scanned correctly, always gives a correct page count.
Thank you for your patience with me as I tried my best to explain these
geeky details!
Rick
===
1. WORD WILL OCCASIONALLY REPORT INACCURATE PAGE COUNTS
* If a scan contains soft page breaks, Word will give an inaccurate page
count for the file.
- The page count in such a file will be accurate up to the point
where the soft page breaks happen.
- After that point, the page count that Word reports, will be off.
- Each time that more soft page breaks occur, the difference between
the Word's page count, and the real page count will change.
For example, up to p. 30 contains no soft page breaks. Word
correctly reports this as p. 30 of the file.
Then each of the next 2 pages contain 1 soft page break.
When we are on p. 33 of the file, Word will incorrectly report we
are on p. 35.
The difference between what Word has reported, and the actual page
count, is at this point: 2.
- Next, on pp. 200 through 210, every page contains 1 soft page
break.
When we are on p. 211 of the file, we will have encountered a
total of 12 soft page breaks up to that point in the file.
(2 from pp. 31 & 32, plus 10 more now)
Word will incorrectly report we are on p. 223.
Now the difference between what Word has reported, and the actual
page count, is at this point: 12.
* This happens because Word adds the number of soft page breaks to the
number of hard breaks and gives you *a total*, as the page count.
* Most scans contain no soft page breaks, so for these scans, the page
count that Word gives will be accurate.
* Word creates soft page breaks because it assumes the file will be
printed.
Word is telling us: "the next bit of text will have to be printed
on *another piece of paper*.
* These are a few reasons Word may create soft page breaks:
- Some pages in the original book may contain many more "lines per
page".
Often, a smaller font size will accompany this.
This happens more frequently in sections in the Front Matter or
Back Matter.
- The OCR may have set Paragraph settings for "Before" or for
"After", to non-standard settings.
Standard settings include "0", or "6 pt".
Non-standard settings would be "414 pt", which occurred in a
recent scan.
2. IN BOOKSHARE'S PAGE COUNT, ONLY "HARD" PAGE BREAKS ARE COUNTED
* To determine the number of pages in the file, we count only hard page
breaks. (Because we are not going to print!)
* For a method of determining the page count that is always accurate,
please see the next posting.
3. FOR ALL SCANS, SET THE PAGE LENGTH TO 22 INCHES
* A small but regularly-occurring percentage of scans contain soft page
breaks.
* It hurts nothing to set the Page Length for *all* scans, to the
maximum allowed by Word: 22 inches.
* Doing this will allow Word to give an accurate page count for those
scans that *do* contain soft page breaks.
* Judy S. made this recommendation long ago.
Other related posts:
- » [bksvol-discuss] FW: "Hard page breaks" & "soft page breaks", as they apply to the "Page count" of a file - Kim Friedman
