Hi Paula, Lots of good questions. Let me preface by saying that there is often more than one way to achieve any given goal. So, if one way doesn't work, but another does for you, please use it. In creating the instructions about which you speak, we would have had to write a novel to include every single eventuality. I'd have gone mad! I might be there already. Now, on to your questions. First, as to an easy way to enlarge the font size of chapter headings. There isn't a simple way to do this. There are lots of options for achieving it though. As you say, you can just fix them as you read. That is the most straight forward. However, here is what I do. Please remember, this is just my way of doing this and isn't by any means the only way. Very often, the only way to know where chapter headings are or should be is by the absence of a running header on that page. So, If I'm lucky, and the chapter heading actually contains the word "chapter" I can do a find on that word, locate each chapter heading and enlarge it before I ever start reading. If the word chapter is not always present, or the font is weird enough that that word doesn't scan clearly, I will page down through the document and look for pages without headers. Very often chapter headings can be located and/or inserted this way, and enlarged as located or inserted. Those aren't really quick things to do, but they are what I know to do. Next, the end of line hyphens should be nonexistent if settings were set properly when the scanner scanned the book. However, doing this find and replace just finds the problem and fixes it if the scanner did not have the setting enabled. Did I answer that one? The blank lines at the top of the pages exist to ensure that the tools can locate page numbers properly. The new tools are supposed to have less trouble with this kind of thing than the old tools did, but since they have had troubles with other things that were supposed to be fixed, I left this step in the instructions. In short, the blank lines surrounding page numbers exist as a shout out to the conversion tools that "hello, yes, there is a page number here that you need to do something about." Sorry, kind of vague, but the best I've got. Please ask again if I need to elaborate more. You are correct that using the find and replace to get rid of extra carriage returns can cause lists to be united when they shouldn't if they do not have an initial upper case letter. This was one of the eventualities that we didn't include in the instructions. The lists can always be reunited when reading if they get turned into straight text. Another option is to read the book before performing this step, either adding a space or an asterisk before each list item beginning with a lower case letter to keep what you are talking about from happening while you read, then perform the step once you've finished reading to catch any extra paragraph marks that you might not have noticed while reading. Yes, the braille translator does still have trouble with some bullets. I generally replace those with asterisks. The braille translator knows about those! And finally, yes, replacing smart quotes with straight quotes can be done using Kurzweil 1000 as you describe. It's just another option. And honestly, when writing the instructions, I didn't and still don't, have any clue for the sequence that would be used for an em dash. So, I personally have to do that replacement, if I want to do it quickly in Word. Just another example of more than one way to skin a cat. And if the book has section breaks, that must be done in Word to the best of my knowledge. So, why not do a bunch of simple steps while you're already there? But again, that's just me. Thanks for all of the great questions. Please ask again if I've left out anything, or been unclear. Happy proofreading. Mayrie _____ From: bksvol-discuss-bounce@xxxxxxxxxxxxx [mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Paula and James Muysenberg Sent: Wednesday, August 12, 2009 8:22 PM To: Bkvol Subject: [bksvol-discuss] Re: Some additions to the scanning and proofing manual I just finished reading the new section on proofreading with K1000, and even though I've done a lot of proofreading, I learned some helpful hints! I do have a few questions, though. First, once you standardize the font at 12 points, is there a quick way to set chapter titles at 16, or should this simply be done as you read through the book? Second, if Correction of End of Line Hypens is enabled under General Settings, is it necessary to do the find and replace? If you apply corrections under the Edit menu, won't that take care of the problem? Third, I'm curious about the need for a blank line after a page break. I know there should be a blank line between the text and the end of the page, and between the page number and the text, but why do we need a blank line at the top, between the page break and the number? Sorry if I'm not making sense. Fourth, if you go through the 27 steps to remove unneeded returns, wouldn't that mess up text that is deliberately written in columns, such as lists? I know list items are often preceded by bullets, but sometimes they are not. That reminds me: is it still a good idea to replace bullets with something like a double dash, so as not to confuse the braille translator? OK, last question, I promise. Can't you do similar procedures in K1000 to those described in Word, such as replacing smart quotes? As I understand it, you can hit Control -H for Find and Replace, then hold down the ALT key and type the required number sequence with the Numpad keys. Sorry this is long. Again, my thanks to all who have worked so hard on these documents. It is really helpful to have all the suggested procedures in one place. Paula ----- Original Message ----- From: Bob <mailto:rwiley@xxxxxxxxxxxxx> To: bookshare volunteer discussion <mailto:bksvol-discuss@xxxxxxxxxxxxx> Sent: Wednesday, August 12, 2009 5:19 PM Subject: [bksvol-discuss] Some additions to the scanning and proofing manual Bookshare and VAT have been rather busy lately. We now have some additions to the scanning and proofreading manual that I think you may find helpful--especially to those new scannors and prooffers. They are: 1. A Checklist for Proofreading with Kurzweil: https://wiki.benetech.org/display/BSO/4.+Proofreading+a+Book#4.Proofreadinga Book-InstructionsforProofreadingwithKurzweil1000 2. Tips for Scanning with Kurzweil: https://wiki.benetech.org/display/BSO/3.+Scanning+a+Book#3.ScanningaBook-Tip sforScanningwithKurzweil1000 3. Tips for Scanning with Finereader: https://wiki.benetech.org/display/BSO/3.+Scanning+a+Book#3.ScanningaBook-Tip sforScanningwithFineReader 4. Tips for using tables link: https://wiki.benetech.org/display/BSO/6.+Extra+Reading#6.ExtraReading-Improv ingtheQualityofBooksintheLibrary 5. And some information about the spellchecker: <https://wiki.benetech.org/display/BSO/3.+Scanning+a+Book#3.ScanningaBook-Bo okshareSpellchecker> https://wiki.benetech.org/display/BSO/3.+Scanning+a+Book#3.ScanningaBook-Boo kshareSpellchecker If you find any mistakes, or problems, please let us know through this list. Thanks. Bob "A bank is a place where they lend you an umbrella in fair weather and ask for it back when it begins to rain." __________ Information from ESET NOD32 Antivirus, version of virus signature database 4330 (20090812) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com