[duxuser] Re: Word - Special Searching and Replacing
- From: "Paul Hunt" <prhunt@xxxxxxxxxxxxxxxx>
- To: <duxuser@xxxxxxxxxxxxx>
- Date: Wed, 18 Jun 2003 05:58:35 -0500
Hello Terry. Here are the steps I use to bring up the special characters
menu.
1. while in word type control-h.
2. Next type alt-m which means more and the special formatting and
formatting menus become available.
3. Now type alt-e and the special characters menu will come up.
Please note that you must check the use wild card characters to use some of
the special characters. To check this type alt-u. To get back to the find
portion of the dialog box, type alt-n.
You also have access to the formatting menu where you can globally change
things such as styles, fonts, etc.
Have fun with it. Be careful and remember that control-z is the undo
command. You can make hundreds of replacements with one command.
Paul
-----Original Message-----
From: duxuser-bounce@xxxxxxxxxxxxx
[mailto:duxuser-bounce@xxxxxxxxxxxxx]On Behalf Of Teri McElroy
Sent: Tuesday, June 17, 2003 2:45 PM
To: duxuser@xxxxxxxxxxxxx
Subject: [duxuser] Re: Word - Special Searching and Replacing
Hi
I use search and replace frequently in word before bringing documents
in to dbt. I find it easier to learn what the characters are for the
special or format codes I want to replace and type them in to the find
box of word. e.g. I often want to replace tabs with spaces, so I type
caret t that's ^t in to the find box. Much easier than bringing up
all the menus all the time. The alt e command must only work for jaws
because I can't get it to work in the find box when using window-eyes
to bring up the context menu. Does anyone using window-eyes have any
tips for bringing up the list of simbols?
----- Original Message -----
From: "Kaizen ESL Program" <kaizen_esl@xxxxxxxxxxxxxxx>
To: <duxuser@xxxxxxxxxxxxx>
Sent: Wednesday, June 18, 2003 2:23 AM
Subject: [duxuser] Re: Word - Special Searching and Replacing
Hi,
For those of us who use screen readers and keyboard commands, this is
also
possible. You can easily bring down the replace dialogue in MS Word by
pressing control plus the letter h. Then, when you hear "find what"
and you
are in the "find what" box, you can press alt plus the letter e, and
the
context menu will come down. You can arrow up or down to find tab,
line
break, paragraph mark, etc. Then, you enter when you hear what you
want, and
the code will appear in the "find what" box.
Then, you use your tab key to get to the "replace with" box. There you
do
just as George says. Or you can bring down the context menu with alt
plus
the letter e again, and find what you want to put in the "replace
with" box.
Then, you can use your tab key to tab around to find the button for
replacing the next thing or the button for replacing all things of
that
sort. You can also just press alt plus the letter r for "replace the
next
thing" or alt plus the letter a for "replace all." Then, MS Word will
tell
you what it did.
Sylvie Kashdan
Instructor/Curriculum Coordinator
KAIZEN PROGRAM for New English Learners with Visual Limitations
810-A Hiawatha Place South
Seattle, WA 98144
phone: (206) 784-5619
email: kaizen_esl@xxxxxxxxxxxxxxx
----- Original Message -----
From: "George Bell" <info@xxxxxxxxxxxxxxxxxxx>
To: <duxuser@xxxxxxxxxxxxx>
Sent: Tuesday, June 17, 2003 5:46 AM
Subject: [duxuser] Word - Special Searching and Replacing
Hi all,
Word tip of the day coming.
During a recent training session, I became aware of the fact that many
students did not know that in Word you can also search and replace
both
Styles and Special Characters as well as text.
This can save many hours of tedious work, but does need to be done
with
a degree of care.
For example, let us suppose that I want to replace a Tab character
with
something else, like a dash.
The first question to ask is, "Is there a space on either side of the
tab, and if not, do I need spaces when I replace with a dash?" (I'll
assume the answer is Yes)
Now go to the Word Edit Menu, and Select "Replace".
All things being equal, you will find your Cursor in a text box
labelled, "Find what:".
Below that is a button labelled "More". Left click on that button,
and
your dialog will expand downwards. You will see some check boxes, so
take a little time to study them. They should be fairly self
explanatory.
At the foot of the screen are two more buttons, "Format" and
"Special".
Left click on "Special", and a long list of special characters will
come
up, beginning probably with Paragraph Mark. With any luck, "Tab
Character" is next - right click on that.
All things being equal, you will now find that your "Find what:" text
box contains ^t - that is a caret, plus the letter t. You'll soon
learn
what the codes are, such as ^p for Paragraph Mark, and can just type
them in.
Tab to the "Replace with" text box, and press the space bar once, then
a
dash, then the space bar again. Click on the "Replace" button if you
want to replace one at a time, or the "Replace all" button if you are
confident that you want to replace the lot in one go.
That was simple, wasn't it?
You can do the same with the "Format" button, and look for Styles
which
you want to replace with other styles. You can look for Bold, for
example, and replace with normal font.
But watch out as you can be tripped up.
For example, a test document I used contained &&&8, &&&9, &&&10, &&&11
etc. Many students simply looked for &&& followed by ^#, which would
look for any digit. WRONG! It would find the three ampersands all
right, but only one number, so if I replaced that, I'd have the stray
0
and 1 from &&&10 and &&&11 left in my document.
So the trick here was to look for &&&^#^# - that is any two contiguous
digits (numbers) first time round, and then look for single digits
afterwards.
Any questions?
George Bell
Techno-Vision Systems Ltd
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