I didn't either Tony, I copied and pasted it from the NCBI Technology News page
on the NCBI Website. I'm not receiving their weekly Technology Newsletter in
the last two weeks, are you? And I've always done!
-----Original Message-----
From: fb-exchange-bounce@xxxxxxxxxxxxx <fb-exchange-bounce@xxxxxxxxxxxxx> On
Behalf Of Tony Sweeney
Sent: 18 June 2022 3:39 pm
To: fb-exchange@xxxxxxxxxxxxx
Subject: [fb-exchange] Re: Google's New Security Measures have disrupted Gmail
for many
Thanks Dominique for posting this.
For whatever reason I didn't receive that email from NCBI Labs although I'm all
signed up.
This information is so vital for us.
Tony
On 18/06/2022 15:10, Dominique Farrell wrote:
By Daniel Dunne===========================================================
On May 31st Google announced increased security measures which affects
access to all their products. For the vision impaired and blind
community in Ireland this development comes as a bit of an
inconvenience as we now have to change a few things on our Google
accounts. This means we have to navigate through a few pages of Google
and collect one-time codes via text messages or phone calls to regain
access to Gmail mostly as it is the service most affected by the VI community.
It is older email programs/apps that we use are where the majority of
issues are cropping up. Those of us who use older versions of
Microsoft Outlook
(2016 and older) or Thunderbird on our laptops, or Braille Notetaker
users using KeyMail for instance have reported that Gmail effectively
died on May 31st, no emails in or out since.
One tell-tale sign for Outlook users is that it keeps asking you for
the password over and over again and despite you doubting yourself and
entering it perfectly each time - the computer just says No! Other
Apps such as KeyMail will simply exit for no apparent reason and then
reports that the App has failed for some unknown reason - ah yes, the
ever-insightful error messages that makes you feel like you need a
degree in Computer Sciences to decipher.
But do not feel embarrassed in any way about that, some of us more
experienced heads are equally bamboozled by the error codes that read
like a cross between a foreign phone number and algebraic equation pop
up on our displays. When this happens, it is a sure sign that
something is wrong somewhere and best of luck on your journey into
error jungle to find the cause.
Fortunately, my last travel into error jungle was a fruitful one as
there is a fix to this issue - though I must admit the repeated
warnings from Gmail about May 31st changes certainly guided me
somewhat. Google amongst most other big-tech companies are on a
crusade to eliminate passwords. Quite simply - our old friend, the
password is a very weak link in online security.
We are all guilty of using easy-to-guess passwords at some stage,
today we still might use one and should it be guessed it is easy to
take over our accounts, in this instance Gmail. So, Google and others
have introduced a new thingy called "Two Factor Authentication" sometimes
abbreviated 2FA.
This tells Gmail to reject access to your email from an unfamiliar
device, a strange Wi-Fi connection or an old programme or app (like
Outlook) even if, yes - even if you have the correct password.
To return to a smooth service we must log into our Google Account
account.google.com on a familiar device using a web browser. In there
we enable Two Factor Authentication. While setting up 2FA Google will
text you a six-digit code to your mobile or ring your landline and its
robot will speak the six-digit code to you. So be prepared for this
and have your telephone device nearby.
Once 2FA is fully setup we get another option on the page where we
set-up Two Factor Authentication. A new option called "App Password"
appears and in here we can pick a Custom App from the dropdown menu -
Type in something recognisable like Outlook or KeyMail or whatever, it does
not really matter!
You will then be presented with a random twelve letter code. Carefully
make note of this as this is your new password to go into the password
field in Outlook, Thunderbird or KeyMail.
It is important to stress though that if you are not experiencing any
issues with Gmail - there is no need whatsoever to set up App
passwords. Newer versions of Outlook, Thunderbird and KeyMail are new
enough to be authorised to work with Gmail - so as the old saying
goes,"if it ain't broke, don't fix it!" However - if you do need help
on this issue, please do not hesitate to contact your local NCBI AT Trainer
or our helpdesk on 1800 911 110.
NCBI Technology News.
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