Just sending a reminder, I know current officers have expressed consent to
continue for the next 6 months but if anyone else interested, please send
me a message by 4 pm tomorrow.
On Fri, Dec 9, 2022 at 12:09 PM Abirame Periyasamy <
abirameperiyasamy@xxxxxxxxx> wrote:
Dear Club Members,
We would like to invite nominations for club officers for the period of
Jan 23- Jun 23
Please find a brief description of the different roles and responsibilities
*PRESIDENT*
The President serves as the club’s chief executive officer, managing
director, cheerleader and coach. The President sets the tone for the club
and is expected to provide helpful, supportive leadership for all of the
club activities. Presides at all executive committee meetings, oversees
all club committees and directs the club in a way that meets the
educational growth and leadership needs of members. Working with the
executive team, the President establishes plans for club growth and for the
Distinguished Club Program. The President serves as the club's
representative at the district and international levels.
*VICE PRESIDENT EDUCATION *
The Vice President Education is the club's chief scheduler and primary
expert on education awards, speech contests and the mentor program. The
VPed orients new members to the Club and appoints mentor assignments; makes
sure all members understand the importance of excellent evaluations and the
Toastmaster Education Program. The VPed; encourages members to participate
in other Toastmasters activities and programs; administers speech contests;
participates in executive committee meetings; presides in the absence of
the President; attends and votes at area and district council meetings;
votes at Regional and International business meetings.
*VICE PRESIDENT MEMBERSHIP*
The Vice President Membership is the primary club recruiter and manages
the process of bringing in guests and transforming them into members. By
initiating a welcome to guests and providing the information they need to
join, maintain a constant influx of new people into your club. The VPmem
manages the paperwork related to processing applications. Working with the
executive team, the VPmem monitors the membership levels and overcomes
membership challenges when they occur. The VPmem attends and participates
in executive committee meetings.
*VICE PRESIDENT PUBLIC RELATIONS *
The Vice President Public Relations is the club's link to the outside
world, notifying the public about the club's existence. The VPpr oversees
the website, social media and brand management for the club. The VPpr
notifies the media whenever the club does anything newsworthy and stays
current on the publicity material available from Toastmasters
International. The VPpr attends and participates in executive committee
meetings.
*TREASURER *
The Treasurer is the club's chief accountant, managing the bank account,
writing checks as approved by the executive committee and depositing dues
payments and other revenues. The accurate and timely performance of
Treasurer duties has a profound effect on the health of the club. The
Treasurer files all tax documents, notifies members of dues cycles and
submits all dues to World Headquarters. Working with the club leadership,
the Treasurer oversees the budget, attends and participates in executive
committee meetings.
*SECRETARY*
The Secretary is responsible for all club records, correspondence and
taking minutes. The Secretary updates and distributes the current roster of
paid members and keeps it current in World Headquarters files. The
Secretary keeps a copy of the Club Constitution and the Standard Bylaws for
clubs on file. The Secretary maintains all club files and documents all
executive committee meetings.
*SERGEANT AT ARMS *
The Sergeant at Arms keeps track of all the club's physical properties
such as the banner, lectern, and other meeting materials. The SAA prepares
the facility for meetings and obtains a new meeting space when needed.
The SAA chairs the Social and Reception Committee; attends and participates
in executive committee meetings.
*IMMEDIATE PAST PRESIDENT*
The Immediate Past President provides guidance and serves as a resource to
the President, club officers and members. The Immediate Past President
chairs the nominating committee, assists in the preparation of the Club
Success Plan, and promotes the club’s efforts to become a Distinguished
Club.
Requesting members who are interested to take up officer roles to send me
a personal message with the role you are interested in, by 12/13/2022
(Tuesday)
Feel free to reach out if you have any questions
Best Regards
Abirame Periyasamy
