[vip_students] Re: Excel Tutorial:Lesson 12, Saving files, Part 2.
- From: "NCBI Technical Support" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Fri, 30 Mar 2007 14:30:45 +0100
Hi Noreen,
Consider lesson 11 as being the first part of saving files and
workbooks.*smiles*.
Paul.
-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of noreenmeagher
Sent: 29 March 2007 22:47
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Re: Excel Tutorial:Lesson 12, Saving files, Part 2.
Hi Paul,
This is XL lesson 12, part 2. I don't think we got lesson 12, Part 1
unless I overlooked it?
Thanks,
Noreen M.
----- Original Message -----
From: "NCBI Technical Support" <paul.traynor@xxxxxxx>
To: <vip_students@xxxxxxxxxxxxx>
Sent: Wednesday, March 28, 2007 9:01 AM
Subject: [vip_students] Excel Tutorial:Lesson 12, Saving files, Part 2.
> Exercise: Saving a New Workbook
> Complete the following eight steps to save your new workbook.
>
> Step 1: Press Insert-T to verify Book1 is the active workbook. JAWS
> announces, "Title Equals Microsoft Excel - Book1."
>
> Step 2: Press Alt-F to pull down the File menu. JAWS announces, "Menu
> Active New Dot Dot Dot Ctrl+N."
>
> Step 3: Select the Save As command by pressing the Down Arrow key
> until JAWS announces, "Save As Dot Dot Dot A." Then, press Enter to
> execute the Save As command.
>
> The Save As dialog box appears. JAWS announces, "Save As Dialog File Name:
> Edit Combo Book1.xls."
>
> A selection cursor appears around the default name (Book1.xls) in the
> File Name field. The dialog box is prompting you to assign a name and
> specify the drive and folder in which you want to save the workbook.
>
> Step 4: Type Budget 2003 in the File Name field. (You can include
> spaces in the name.)
>
> Your name replaces the name offered by Excel.
>
> Step 5: Press Insert-Tab to read the workbook name in the File Name
> field again. JAWS announces, "File Name: Edit Combo Budget 2003 To
> set the value, use the Arrow keys or type the value." (Excel adds .xls
> to the name when you save it.)
>
> Step 6: Move to the Save In combo box by pressing Tab until JAWS
> announces, "Save In: Combo Box My Documents."
>
> If the My Documents folder is not selected, press Alt-Down Arrow to
> open the combo box. Press the Down Arrow key until JAWS announces, "My
> Documents."
> Then, press Enter to open the My Documents folder.
>
> The contents of the My Documents folder appear in the list view.
>
> The name of your workbook is Budget 2003.xls. You are saving the
> workbook in the My Documents folder on the C drive.
>
> Step 7: Press Tab until the Save button is selected. Then, press
> Enter to activate the button.
>
> JAWS does not indicate that Excel is saving your workbook. However, it
> announces, "Budget 2003.xls Sheet1 A1," when Excel is finished
> saving your workbook.
>
> Step 8: Press Insert-T to read the title bar. JAWS announces, "Title
> Equals Microsoft Excel - Budget 2003.xls."
>
> Notice that the name of your workbook appears in the title bar.
>
>
> Exercise: Quick Saving an Existing Workbook You can use the keystroke
> Ctrl-S to save the Budget 2003.xls quickly. This method is the best
> way to save a workbook that you have saved at least once.
>
> Complete the following six steps to add data and then save the
> workbook again.
>
> Step 1: Press Insert-T to read the title bar. JAWS announces, "Title
> Equals Microsoft Excel - Budget 2003.xls."
>
> Step 2: Move the selection cursor to cell A8 by pressing the Down
> Arrow key until JAWS announces, "Blank A8."
>
> Step 3: In cell A8, type April. Then, press the Right Arrow key to
> accept the data and move to cell B8. JAWS announces, "Blank B8".
>
> Step 4: In cell B8, type 1650. Then, press Enter to accept the new data.
>
> Step 5: Press Ctrl-Home to move to cell A1. JAWS announces, "First
> Cell Budget 2003 A1."
>
> Step 6: Press Ctrl-S to save the workbook.
>
> Excel saves the Budget 2003.xls file with the new data. (JAWS does not
> indicate that Excel saved the workbook.)
>
>
> Exercise: Saving a Workbook Under a New Name If you would like to save
> an existing workbook with another name or in a new location, use the
> Save As command.
>
> Remember, when you use the Save As command, the existing workbook
> remains intact. Any changes you made to the workbook are reflected in
> the workbook that you created using the Save As command.
>
> Complete the following seven steps to save the information in Budget
> 2003.xls in a new workbook with another name.
>
> Step 1: Press Insert-T to verify Budget 2003.xls is the active workbook.
> JAWS announces, "Title Equals Microsoft Excel - Budget 2003.xls."
>
> Step 2: Press Alt-F to pull down the File menu. Then, press A to
> choose the Save As command.
>
> The Save As dialog box appears. JAWS announces, "Leaving Menus Save
> As Dialog File Name: Edit Combo Budget 2003.xls." A selection cursor
> appears around the name Budget 2003.xls in the File Name field.
>
> The Save As dialog box is prompting you to assign a name and specify
> the drive and folder in which you want to save the workbook.
>
> Step 3: Move to the Save In combo box by pressing Tab until JAWS
> announces, "Save In: Combo Box My Documents."
>
> The file will be saved in the My Documents folder. Because you want
> the file saved in this folder you do not need to select a different
> drive.
>
> Step 4: Move the focus to the File Name field by pressing Tab until
> JAWS announces, "Save As Dialog File Name: Edit Combo Budget 2003.xls."
>
> Step 5: Assign a new name to the workbook by typing Expenses in the
> File Name field. Excel replaces Budget 2003.xls with Expenses. To
> verify, press Insert-Tab.
>
> Step 6: Press Tab until the Save button is selected. Then, press
> Enter to activate the Save button
>
> JAWS does not indicate that Excel is saving your workbook. However, it
> announces, "Expenses.xls Sheet1 Budget 2003 A1," when Excel is
> finished saving the workbook.
>
> Excel automatically closes the Budget 2003.xls workbook. Expenses.xls
> is the active workbook.
>
> Step 7: Press Insert-T to verify Expenses.xls is the active workbook.
> JAWS
> announces, "Title Equals Microsoft Excel - Expenses.xls."
>
>
> What You Learned. In this topic, you learned:
>
> You should save your workbooks frequently.
>
> You must follow naming guidelines when you assign a name to a workbook.
>
> You should let Excel supply the default extension for Excel workbooks,
> which is .xls. You can use the default extension by simply typing a
> name for the workbook in the File Name field of the Save As dialog
> box.
>
> To open the Save As dialog box, choose the Save As command on the File
> menu.
>
> You use the Save As dialog box the first time you save a workbook and
> when you want to save an existing workbook with a new name or in a new
> location.
>
> In the Save As dialog box, make sure you selected the correct drive in
> the Save In combo box, opened the correct folder in the list box, and
> assigned a valid name in the File Name field.
>
> To save a workbook quickly, press Ctrl-S to activate the Save command.
> (Use
> the Save command when you do not want to change the workbook's name or
> location.)
>
>
>
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