[vip_students] Re: Fw: Working with dropbox!
- From: "Paul" <pauldmahoney@xxxxxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Sat, 28 Jan 2012 14:11:46 -0000
Thanks Tony for putting up the drop box link again its a handy application and
thanks to paul for doing the tutorial.
Paul Mahoney
----- Original Message -----
From: tony sweeney
To: the students list
Sent: Friday, January 27, 2012 12:27 PM
Subject: [vip_students] Fw: Working with dropbox!
Afternoon all,
After a long but worthwhile trawl came across a tutorial from Paul (the Mod)
posted on third August 2010 about Dropbox so thought that I'd share it with
those of you who may not have seen it.
It is good and quite comprehensive; just what I wanted thanks Paul for
compiling and posting!
Happy uploadind/downloading!
----- Original Message -----
From: Paul Traynor (NCBI)
To: vip_students@xxxxxxxxxxxxx
Sent: Tuesday, August 03, 2010 9:46 AM
Subject: [vip_students] Working with dropbox!
There is a new and very handy utility out there now that we can all use
called dropbox.
Here is a short overview of the software and what it does. After that I give
some instructions on how to use it.
a service called Dropbox, which is for online back-up, synchronization, and
file sharing. They give you a small application that you install, and 2 gigs of
disk space on their servers. This can be increased all the way up to 100GB if
you pay a monthly or yearly free, but the 2GB is totally free.
You copy files into a Dropbox folder which is created on any PC on which you
install the application. Once a file is copied there, it automatically gets
uploaded to the Dropbox server. So it's a bit like having your own virtual
thumb drive anywhere you go. If you have documents in there that you change,
Dropbox is smart enough to synchronize only the changed bit, thus minimizing
bandwidth usage.
You can create shared folders, so Dropbox users can exchange files with one
another. You also have a public folder. It is possible to get a link to any
file in your public folder, which you can give to friends, even those who are
not Dropbox users. So it's a very simple way to share files.
Finally, even if you don't have the client installed on a PC, you can log in
with any browser, and view or download your files. This is great if you have a
mobile device, for instance, and want to get at your content while on the move.
The link is:
https://www.getdropbox.com/
[What you need to do]
The first thing you need to do is to download a small piece of software from
the above website link. This will set up dropbox on your computer and during
the installation process, you will be asked for a user name which can typically
be your email address and a password of your choosing.
Once you have completed the installation, a new folder will appear inside
you're my Documents folder called "Dropbox".
There will be a small number of sub folders inside this dropbox folder, one
which is called "Public" and is something I will focus on later.
In order to use dropbox after you have installed it, here is what you do:
1. A friend or family member wants to have some pictures or important
files or even some MP3 music that you have on your computer. Go to where these
files are stored and copy them to your clipboard using the usual keys, "control
+ C".
2. Now go into my documents folder then into "My Dropbox" and in here
you will have the option to place the files into a sub folder so that the
other person can access your files. What I do here is that if I am sharing
something with someone I create a new folder in here and call it after the
first name of the person to whom I am sharing the files with. This could be
something like "Ann or Tom or John".
To create the folder within my Dropbox" with nothing in there selected, press
the application key and down arrow to "new". Right arrow in here and choose
"folder" by pressing enter key. Now give the folder a name and press enter.
That's it, your new folder is created.
3. Now I arrow to my new folder and press enter on it to open. Once
open I use keys, "control + V" to paste in my files.
Notes: My files I wish to share with my friend are now ready to be
transferred to the person whom I wish to have them.
4. The final step on my end is to now indicate to my dropbox software
that I want to share this folder with the other person. To do this I press the
application key on the folder I created earlier and where the files I want to
share are stored.
5. Arrow down to the dropbox sub menu and right arrow in here. Arrow
down to share and press enter.
6. After a few seconds the internet will open up into the dropbox
website. Here if I move around carefully I will find an "edit box" which is
where I place the email address of the person who I wish to have access to
the files.
7. I type in the email address and then I tab once to the share button
and press enter to send it off.
Notes: For now I have completed my part of the sharing process.
[Requirements by the other person]
When you share files with someone else in the manner I am currently outlining
here it will be necessary for that other person to have dropbox set up on their
end. Once they have met this requirement then it's all they need to allow the
folder I shared earlier on my computer to be shared on their end so we both
then have access to the same folder. For the other person to share my folder
here is what they need to do;
1. After they have received my email that I have shared a folder with
them, there will be a link within the email which takes them to a dropbox web
site page. Usually pressing enter on this link within the email will be enough
to open up the internet and bring them into the right area.
2. Once in here they must look around for a button called "accept" and
press enter on it.
3. Once they have entered on this button they will now find that
inside their dropbox folder in my documents will appear a copy of my folder I
created earlier and after a bit of time will also find that any files which I
placed into that folder will also appear on their end for them to have.
Notes: Depending on how much files you have shared with the other person will
depend on how long it takes for the files to arrive into the other persons
dropbox folder.
This is just one very useful way of sharing files with someone. There is a
second and more simple way but still requires that you have dropbox installed
on the sending computer. That is if you wish to send files to Mary or Tom etc
then you must have dropbox installed on your computer.
1. Pick out a file you wish o send to someone and copy to the clipboard.
2. Go into first My documents then into the "My Dropbox" folder.
3. In here look for a folder which will have been pre-made in dropbox
during the installation called "Public" and paste your file you wish to send
into it.
4. Now press the application key on the file you just pasted into this
public folder and arrow down to the "dropbox sub menu".
5. Right arrow in here and then down arrow to where it says, "Create
link". Press enter on this option. Dropbox will indicate to you that it has now
placed a link to this particular file onto your clipboard.
6. Go into your email program and open up a new blank mail. Fill out
the email in the usual way with the recipients email address and a meaningful
subject line.
7. Now down in the main body of your email do a control + V to paste in
the link that dropbox gave you earlier and which is a link to the file now
residing in your dropbox/Public folder.
Notes: Once the person to whom the email is sent too receives your email and
enters on the link contained in the body of the email then the file you wish to
share with them will be downloaded to their computer.
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