[vip_students] Microsoft Powerpoint 2007 Shortcut keys!
- From: "\(NCBI\) Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Mon, 18 Apr 2011 09:18:14 +0100
Microsoft Powerpoint Shortcut Keys
In the Help window
To do this Press
Open the Help window. F1
Close the Help window. ALT+F4
Switch between the Help window and the active program. ALT+TAB
Go back to PowerPoint Home. ALT+HOME
Select the next item in the Help window. TAB
Select the previous item in the Help window. SHIFT+TAB
Perform the action for the selected item. ENTER
In the Browse PowerPoint Help section of the Help window, select the next or
previous item, respectively. TAB, SHIFT+TAB
In the Browse PowerPoint Help section of the Help window, expand or collapse
the selected item, respectively. ENTER
Select the next hidden text or hyperlink, including Show All or Hide All at
the top of a topic. TAB
Select the previous hidden text or hyperlink. SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or
hyperlink. ENTER
Move back to the previous Help topic (Back button). ALT+LEFT ARROW or
BACKSPACE
Move forward to the next Help topic (Forward button). ALT+RIGHT ARROW
Scroll small amounts up or down, respectively, within the currently
displayed Help topic. UP ARROW, DOWN ARROW
Scroll larger amounts up or down, respectively, within the currently
displayed Help topic. PAGE UP, PAGE DOWN
Display a menu of commands for the Help window. This requires that the Help
window have the active focus (click in the Help window). SHIFT+F10
Stop the last action (Stop button). ESC
Refresh the window (Refresh button). F5
Print the current Help topic.
Note If the cursor is not in the current Help topic, press F6 and then
press CTRL+P.
CTRL+P
Change the connection state. You may need to press F6 more than once. F6
(until the focus is in the Type words to search for box), TAB, DOWN ARROW
Type text in the Type words to search for box. You may need to press F6 more
than once. F6
Switch among areas in the Help window; for example, switch between the
toolbar, Type words to search for box, and Search list. F6
In a Table of Contents in tree view, select the next or previous item,
respectively. UP ARROW, DOWN ARROW
In a Table of Contents in tree view, expand or collapse the selected item,
respectively. LEFT ARROW, RIGHT ARROW
Microsoft Office basics
Display and use windows
To do this Press
Switch to the next window. ALT+TAB
Switch to the previous window. ALT+SHIFT+TAB
Close the active window. CTRL+W or CTRL+F4
Restore the size of the active window after you maximize it. CTRL+F5
Move to a task pane (task pane: A window within an Office program that
provides commonly used commands. Its location and small size allow you to
use these commands while still working on your files.) from another pane in
the program window (clockwise direction). You may need to press F6 more than
once.
Note If pressing F6 doesn't display the task pane that you want, press
ALT to place focus on the Ribbon, which is a part of the Microsoft Office
Fluent user interface , and then press CTRL+TAB to move to the task pane.
The Ribbon is part of the new Microsoft Office Fluent user interface. It
replaces the multiple menus and toolbars with one place to easily find all
the commands that you need.
F6
Move to a pane from another pane in the program window (counterclockwise
direction). SHIFT+F6
When more than one window is open, switch to the next window. CTRL+F6
Switch to the previous window. CTRL+SHIFT+F6
When a document window is not maximized, perform the Move command (on the
Control menu for the window). Use the arrow keys to move the window and when
finished, press ESC. CTRL+F7
When a document window is not maximized, perform the Size command (on the
Control menu for the window). Press the arrow keys to resize the window and
when finished, press ESC. CTRL+F8
Minimize a window to an icon (works for only some Microsoft Office
programs). CTRL+F9
Maximize or restore a selected window. CTRL+F10
Copy a picture of the screen to the Clipboard. PRINT SCREEN
Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN
Change or resize the font
To do this Press
Change the font. CTRL+SHIFT+F
Change the font size. CTRL+SHIFT+P
Increase the font size of the selected text. CTRL+SHIFT+>
Decrease the font size of the selected text. CTRL+SHIFT+<
Move around in text or cells
To do this Press
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one line up. UP ARROW
Move one line down. DOWN ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Move to the end of a line. END
Move to the beginning of a line. HOME
Move up one paragraph. CTRL+UP ARROW
Move down one paragraph. CTRL+DOWN ARROW
Move to the end of a text box. CTRL+END
Move to the beginning of a text box. CTRL+HOME
In Microsoft Office PowerPoint, move to the next title or body text
placeholder. If it is the last placeholder on a slide, this will insert a
new slide with the same slide layout as the original slide. CTRL+ENTER
Repeat the last Find action. SHIFT+F4
Find and replace
To do this Press
Open the Find dialog box. CTRL+F
Open the Replace dialog box. CTRL+H
Repeat the last Find action. SHIFT+F4
Move around in and work in tables
To do this Press
Move to the next cell. TAB
Move to the preceding cell. SHIFT+TAB
Move to the next row. DOWN ARROW
Move to the preceding row. UP ARROW
Insert a tab in a cell. CTRL+TAB
Start a new paragraph. ENTER
Add a new row at the bottom of the table. TAB at the end of the last row
Access and use task panes
To do this Press
Move to a task pane (task pane: A window within an Office program that
provides commonly used commands. Its location and small size allow you to
use these commands while still working on your files.) from another pane in
the program window. (You may need to press F6 more than once.) F6
When a task pane is active, select the next or previous option in the task
pane, respectively. TAB, SHIFT+TAB
Display the full set of commands on the task pane menu. CTRL+DOWN ARROW
Move among choices on a selected submenu; move among certain options in a
group of options in a dialog box. DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected
button. SPACEBAR or ENTER
Open a shortcut menu; open a drop-down menu for the selected gallery item.
SHIFT+F10
When a menu or submenu is visible, select the first or last command,
respectively, on the menu or submenu. HOME, END
Scroll up or down in the selected gallery list, respectively. PAGE UP, PAGE
DOWN
Move to the top or bottom of the selected gallery list, respectively. HOME,
END
Close a task pane. CTRL+SPACEBAR, C
Open the Clipboard. ALT+H, F, O
Access and use smart tags
To do this Press
Display the menu or message for a smart tag. If more than one smart tag is
present, switch to the next smart tag and display its menu or message.
ALT+SHIFT+F10
Select the next item on a smart tag menu. DOWN ARROW
Select the previous item on a smart tag menu. UP ARROW
Perform the action for the selected item on a smart tag menu. ENTER
Close the smart tag menu or message. ESC
Tips
You can ask to be notified by a sound whenever a smart tag appears. To hear
audio cues, you must have a sound card. You must also have Microsoft Office
Sounds installed on your computer.
If you have access to the World Wide Web, you can download Microsoft Office
Sounds from the Microsoft Office Online Web site. After you install the
sound files, do the following in Microsoft Office Access 2007, Microsoft
Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office
Word 2007:
1.Press ALT+F for the Microsoft Office Button , and then then press the
letter I for Program Options.
2.Press A to move to Advanced or use the UP ARROW or DOWN ARROW keys to find
it.
3.Under the General topic in the Advanced category, press ALT+F to select
the Provide feedback with sound check box, press TAB until you get to the OK
button, and then press ENTER.
Note When you select or clear this check box, the setting affects all
Office programs that support sound.
Resize a task pane
1.In the task pane (task pane: A window within an Office program that
provides commonly used commands. Its location and small size allow you to
use these commands while still working on your files.), press CTRL+SPACEBAR
to display a menu of additional commands.
2.Use the DOWN ARROW key to select the Size command, and then press ENTER.
3.Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to
resize one pixel at a time.
Note When you finish resizing, press ESC.
Use dialog boxes
To do this Press
Move to the next option or option group. TAB
Move to the previous option or option group. SHIFT+TAB
Switch to the next tab in a dialog box. CTRL+TAB
Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB
Open a selected drop-down list. ALT+DOWN ARROW
Open the list if it is closed and move to an option in the list. First
letter of an option in a drop-down list
Move between options in an open drop-down list, or between options in a
group of options. Arrow keys
Close a selected drop-down list; cancel a command and close a dialog box.
ESC
Perform the action assigned to the selected button; select or clear the
selected check box. SPACEBAR
Select an option; select or clear a check box. ALT+ the letter underlined in
an option
Perform the action assigned to a default button in a dialog box. ENTER
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your
user name or the path to a folder.
To do this Press
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left or right, respectively. LEFT ARROW, RIGHT
ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Select or cancel selection one character to the left. SHIFT+LEFT ARROW
Select or cancel selection one character to the right. SHIFT+RIGHT ARROW
Select or cancel selection one word to the left. CTRL+SHIFT+LEFT ARROW
Select or cancel selection one word to the right. CTRL+SHIFT+RIGHT ARROW
Select from the cursor to the beginning of the entry. SHIFT+HOME
Select from the cursor to the end of the entry. SHIFT+END
Use the Open and Save As dialog boxes
To do this Press
Go to the previous folder. ALT+1
Up One Level button: Open the folder up one level above the open folder.
ALT+2
Delete button: Delete the selected folder or file. ALT+3 or DELETE
Create New Folder button: Create a new folder. ALT+4
Views button: Switch among available folder views. ALT+5
Tools button: Show the Tools menu. ALT+L
Display a shortcut menu for a selected item, such as a folder or file.
SHIFT+F10
Move between options or areas in the dialog box. TAB
Open the Look in list. F4 or ALT+I
Refresh the file list. F5
Navigating the Ribbon, part of the new Office Fluent user interface
Access any command with a few keystrokes
1.Press ALT.
The KeyTips are displayed over each feature that is available in the current
view. The following example is from Microsoft Office Word.
The above image was excerpted from Training on Microsoft Office Online.
2.Press the letter shown in the KeyTip over the feature that you want to
use.
3.Depending on which letter you press, you may be shown additional KeyTips.
For example, if the Home tab is active and you press N, the Insert tab is
displayed, along with the KeyTips for the groups on that tab.
4.Continue pressing letters until you press the letter of the command or
control that you want to use. In some cases, you must first press the letter
of the group that contains the command. For example, ALT+H, F, S will take
you to the Size list box in the Font group.
Note To cancel the action that you are taking and hide the KeyTips, press
ALT.
Change the keyboard focus without using the mouse
Another way to use the keyboard to work with the Ribbon is to move the focus
among the tabs and commands until you find the feature that you want to use.
The following table lists some ways to move the keyboard focus without using
the mouse.
To do this Press
Select the active tab of the Ribbon and activate the access keys (access
key: A key combination, such as ALT+F, that moves the focus to a menu,
command, or control, without using the mouse.). ALT or F10. Press either of
these keys again to move back to the document and cancel the access keys.
Move left or right to another tab of the Ribbon, respectively. F10 to select
the active tab, and then LEFT ARROW, RIGHT ARROW
Hide or show the Ribbon. CTRL+F1
Display the shortcut menu for the selected command. SHIFT+F10
Move the focus to select each of the following areas of the window:
Active tab of the Ribbon
Any open task panes (task pane: A window within an Office program that
provides commonly used commands. Its location and small size allow you to
use these commands while still working on your files.)Your document
F6
Move the focus to each command on the Ribbon, forward or backward
respectively. TAB, SHIFT+TAB
Move down, up, left, or right among the items on the Ribbon, respectively.
DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW
Activate the selected command or control on the Ribbon. SPACE BAR or ENTER
Open the selected menu or gallery on the Ribbon. SPACE BAR or ENTER
Activate a command or control on the Ribbon so you can modify a value. ENTER
Finish modifying a value in a control on the Ribbon, and move the focus back
to the document. ENTER
Get help on the selected command or control on the Ribbon. (If no Help topic
is associated with the selected command, a general Help topic about the
program is shown instead.) F1
Common tasks in Microsoft Office PowerPoint
Move between panes
To do this Press
Move clockwise among panes in Normal view. F6
Move counterclockwise among panes in Normal view. SHIFT+F6
Switch between Slides and Outline tabs in the Outline and Slides pane in
Normal view. CTRL+SHIFT+TAB
Work in an outline
To do this Press
Promote a paragraph. ALT+SHIFT+LEFT ARROW
Demote a paragraph. ALT+SHIFT+RIGHT ARROW
Move selected paragraphs up. ALT+SHIFT+UP ARROW
Move selected paragraphs down. ALT+SHIFT+DOWN ARROW
Show heading level 1. ALT+SHIFT+1
Expand text below a heading. ALT+SHIFT+PLUS SIGN
Collapse text below a heading. ALT+SHIFT+MINUS SIGN
Work with shapes, pictures, boxes, objects, and WordArt
Insert a shape
1.Press and release ALT, then N, then S, then H to select Shapes.
2.Use the arrow keys to move through the categories of shapes, and select
the shape that you want.
3.Press CTRL+ENTER to insert the shape that you selected.
Insert a box
1.Press and release ALT, and then press N.
2.Press TAB to move to Text Box, located on the Insert tab in the Text
group.
3.Press CTRL+ENTER to insert the text box.
Insert an object
1.Press and release ALT, then N, then J to select Object.
2.Use the arrow keys to move through the objects.
3.Press CTRL+ENTER to insert the object that you want.
Insert WordArt
1.Press and release ALT, then N, then W to select WordArt.
2.Use the arrow keys to select the WordArt style that you want, and then
press ENTER.
3.Type the text that you want.
Select a shape
Note If your cursor is within text, press ESC.
To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB
to cycle backward) through the objects until sizing handles appear on the
object that you want to select.
To select multiple items, use the selection pane.
Group or ungroup shapes, pictures, and WordArt objects
To group shapes, pictures, or WordArt objects, select the items that you
want to group, and then press CTRL+G.
To ungroup a group, select the group, and then press CTRL+SHIFT+G.
Show or hide a grid or guides
To do this Press
Show or hide the grid. SHIFT+F9
Show or hide guides. ALT+F9
Copy the attributes of a shape
1.Select the shape with the attributes that you want to copy.
If you select a shape with attached text, you copy the look and style of the
text as well as the attributes of the shape.
2.Press CTRL+SHIFT+C to copy the object attributes.
3.Press the TAB key or SHIFT+TAB to select the object that you want to copy
the attributes to.
4.Press CTRL+SHIFT+V.
Select text and objects
To do this Press
Select one character to the right. SHIFT+RIGHT ARROW
Select one character to the left. SHIFT+LEFT ARROW
Select to the end of a word. CTRL+SHIFT+RIGHT ARROW
Select to the beginning of a word. CTRL+SHIFT+LEFT ARROW
Select one line up. SHIFT+UP ARROW
Select one line down. SHIFT+DOWN ARROW
Select an object (with text selected inside the object). ESC
Select an object (with an object selected). TAB or SHIFT+TAB until the
object you want is selected
Select text within an object (with an object selected). ENTER
Select all objects. CTRL+A (on the Slides tab)
Select all slides. CTRL+A (in Slide Sorter view)
Select all text. CTRL+A (on the Outline tab)
Delete and copy text and objects
To do this Press
Delete one character to the left. BACKSPACE
Delete one word to the left. CTRL+BACKSPACE
Delete one character to the right. DELETE
Delete one word to the right. CTRL+DELETE
Cut selected object. CTRL+X
Copy selected object. CTRL+C
Paste cut or copied object. CTRL+V
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y
Copy formatting only. CTRL+SHIFT+C
Paste formatting only. CTRL+SHIFT+V
Paste special. CTRL+ALT+V
Move around in text
To do this Press
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one line up. UP ARROW
Move one line down. DOWN ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Move to the end of a line. END
Move to the beginning of a line. HOME
Move up one paragraph. CTRL+UP ARROW
Move down one paragraph. CTRL+DOWN ARROW
Move to the end of a text box. CTRL+END
Move to the beginning of a text box. CTRL+HOME
Move to the next title or body text placeholder. If it is the last
placeholder on a slide, this will insert a new slide with the same slide
layout as the original slide. CTRL+ENTER
Move to repeat the last Find action. SHIFT+F4
Move around in and work on tables
To do this Press
Move to the next cell. TAB
Move to the preceding cell. SHIFT+TAB
Move to the next row. DOWN ARROW
Move to the preceding row. UP ARROW
Insert a tab in a cell. CTRL+TAB
Start a new paragraph. ENTER
Add a new row at the bottom of the table. TAB at the end of the last row
Edit a linked or embedded object
1.Press SHIFT+TAB to select the object that you want.
2.Press SHIFT+F10 for the shortcut menu.
3.Press the DOWN ARROW to select Worksheet Object, and then to select Edit.
Format and align characters and paragraphs
Change or resize the font
To do this Press
Open the Font dialog box to change the font. CTRL+SHIFT+F
Open the Font dialog box to change the font size. CTRL+SHIFT+P
Increase the font size. CTRL+SHIFT+>
Decrease the font size. CTRL+SHIFT+<
Apply character formats
To do this Press
Open the Font dialog box to change the formatting of characters. CTRL+T
Change the case of letters between sentence, lowercase, or uppercase.
SHIFT+F3
Apply bold formatting. CTRL+B
Apply an underline. CTRL+U
Apply italic formatting. CTRL+I
Apply subscript formatting (automatic spacing). CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS SIGN
Remove manual character formatting, such as subscript and superscript.
CTRL+SPACEBAR
Insert a hyperlink. CTRL+K
Copy text formats
To do this Press
Copy formats. CTRL+SHIFT+C
Paste formats. CTRL+SHIFT+V
Align paragraphs
To do this Press
Center a paragraph. CTRL+E
Justify a paragraph. CTRL+J
Left align a paragraph. CTRL+L
Right align a paragraph. CTRL+R
Run a presentation
You can use the following keyboard shortcuts while running your presentation
in full screen mode.
To do this Press
Start the presentation from the beginning. F5
Perform the next animation or advance to the next slide. N, ENTER, PAGE
DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR
Perform the previous animation or return to the previous slide. P, PAGE UP,
LEFT ARROW, UP ARROW, or BACKSPACE
Go to slide number. number+ENTER
Display a blank black slide, or return to the presentation from a blank
black slide. B or PERIOD
Display a blank white slide, or return to the presentation from a blank
white slide. W or COMMA
Stop or restart an automatic presentation. S
End a presentation. ESC or HYPHEN
Erase on-screen annotations. E
Go to the next slide, if the next slide is hidden. H
Set new timings while rehearsing. T
Use original timings while rehearsing. O
Use a mouse click to advance while rehearsing. M
Return to the first slide. 1+ENTER
Redisplay hidden pointer or change the pointer to a pen. CTRL+P
Redisplay hidden pointer or change the pointer to an arrow. CTRL+A
Hide the pointer and navigation button immediately. CTRL+H
Hide the pointer and navigation button in 15 seconds. CTRL+U
Display the shortcut menu. SHIFT+F10
Go to the first or next hyperlink on a slide. TAB
Go to the last or previous hyperlink on a slide. SHIFT+TAB
Perform the "mouse click" behavior of the selected hyperlink. ENTER while a
hyperlink is selected
Tip You can press F1 during a presentation to see a list of controls.
Browse Web presentations
The following keys are for viewing your Web presentation in Microsoft
Internet Explorer 4.0 or later.
To do this Press
Move forward through the hyperlinks in a Web presentation, the Address bar,
and the Links bar. TAB
Move back through the hyperlinks in a Web presentation, the Address bar, and
the Links bar. SHIFT+TAB
Perform the "mouse click" behavior of the selected hyperlink. ENTER
Go to the next slide. SPACEBAR
Go to the previous slide. BACKSPACE
Use the Selection pane feature
Use the the following keyboard shortcuts in the Selection pane.
To do this Press
Launch the Selection pane. ALT, J, D, A, and then P
Cycle the focus through the different panes. F6
Display the context menu. SHIFT+F10
Move the focus to a single item or group. UP ARROW or DOWN ARROW
Move the focus from an item in a group to its parent group. LEFT ARROW
Move the focus from a group to the first item in that group. RIGHT ARROW
Expand a focused group and all its child groups. * (on numeric keypad only)
Expand a focused group. + (on numeric keypad only)
Collapse a focused group. - (on numeric keypad only)
Move the focus to an item and select it. SHIFT+UP ARROW or SHIFT+DOWN ARROW
Select a focused item. SPACEBAR or ENTER
Cancel selection of a focused item. SHIFT+SPACEBAR or SHIFT+ENTER
Move a selected item forward. CTRL+SHIFT+F
Move a selected item backward. CTRL+SHIFT+B
Show or hide a focused item. CTRL+SHIFT+S
Rename a focused item. F2
Switch the keyboard focus within the Selection pane between tree view and
the Show All and Hide All buttons. TAB or SHIFT+TAB
Collapse all groups. ALT+SHIFT+1
Expand all groups. ALT+SHIFT+9
To assign custom keyboard shortcuts to menu items, recorded macros, and
Visual Basic for Applications (VBA) (Visual Basic for Applications (VBA): A
macro-language version of Microsoft Visual Basic that is used to program
Microsoft Windows-based applications and is included with several Microsoft
programs.) code in Office PowerPoint 2007, you must use a third-party
add-in, such as Shortcut Manager for PowerPoint, which is available from
OfficeOne Add-Ins for PowerPoint.
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