[vip_students] Word Notes: Indentation
- From: "NCBI Technical Support" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Thu, 1 Nov 2007 09:01:14 -0000
Introduction:
In this section we are going to take a look at indents and how they might be
used and how to use them with jaws and magnification.
Besides the standard left and right indentations, Word also lets you create
two types of special indentations: First line indentations and Hanging
indentations.
A First line indentation lets you indent the first line of the paragraph
independently of the other lines. Sometimes people indent the first line of
their paragraphs by a half-inch by pressing the Tab key, but you can also
format the paragraph so that the first line is automatically indented a
half-inch. A Hanging indentation, on the other hand, is that The first line
in the paragraph stays put while the other lines in the paragraph are
indented. Hanging indentations are often used in bibliographies.
JAWS USERS:
Place the insertion point anywhere in the first paragraph starting with the
line “This memo provides basic information about memos” and follow the
below instructions:
1. select Format from the menu bar (Alt and O).
2. Down arrow to Paragraph and enter.
3. You will be In the Indents and Spacing Section, so now tab to the
“Special: Combo Box” and down arrow to select First line.
4. When you tab here you will notice 0.5" or the cm equivalent
automatically appears in the "By" text box, which indicates that the first
line of the paragraph will be indented a half-inch. If you wanted to indent
the first line of the paragraph by an amount other than 0.5 inches, you
would enter the amount in the "By" box.
5. Now just tab to OK and enter.
The first line of the paragraph is indented an additional half-inch or its
cm equivalent. You can check this by placing your cursor at the first
letter of the first line of the paragraph and using the keystrokes Alt and
Delete and it will tell you the cursor position from the left and top edges.
Notes: Alt + delte is a jaws keystroke. Also for quickly inserting general
indents you can use keys, "control + M" for a normal indent and "control +
T" for hanging indents. Just add the shift key to the previous two
keystrokes if you change your mind and wish to reverse the indent.
FOR MAGNIFICATION USERS:
You can also use the ruler to indent the first line instead of using the
Paragraph dialog box. Let's try it!
Drag the First line indent marker on the ruler to the right moving it to the
next half-inch mark or its cm equivalent.
Another way to insert a First line indent is to click the tab alignment box
until you see the First line indent marker, then click where you want to
insert the indent on the ruler.
The first line of the paragraph is indented a half-inch or its cm
equivalent.
Let's move on to the other type of special indentation-the Hanging indent.
FOR JAWS USERS:
Place the insertion point anywhere in the second paragraph starting with the
words “Memos are considered to be official “.
1. select Format(Alt and O) from the Menu Bar.
2. Down arrow to Paragraph and enter.
3. Now tab to the “Special colon combo box” and down arrow to select
Hanging.
4. When you tab here you will notice 0.5" or the cm equivalent
automatically appears in the "By" text box, which indicates that all the
lines with the exception of the first line of the paragraph will be indented
a half-inch or its cm equivalent. If you wanted to indent all the lines of
the paragraph with the exception of the first line of the paragraph by an
amount other than 0.5 inches or its cm equivalent, you would enter the
amount in the "By" box.
5. Now just tab to OK and enter.
All the lines of the paragraph with the exception of the first line is
indented an additional half-inch or its cm equivalent. You can check this
by placing your cursor at the beginning of any line of text and using the
keystrokes Alt and Delete and so compare the difference in the indentation
of any line.
FOR MAGNIFICATION USERS:
Another way to insert a Hanging indent is to click the tab alignment box
until you see the Hanging indent marker, then click where you want to insert
the indent on the ruler.
Again, 0.5or its cm equivalent automatically appears in the "By" text box.
Click OK.
The paragraph is now formatted with a Hanging indent.
How to remove the special indent formatting?
If you wish to remove any special indentation Just Keep the insertion point
in the same paragraph, select Format → Paragraph from the menu.
The Paragraph dialog box appears.
Tab to the Special colon Combo Box and up arrow to None and then tab to OK.
Or Click the Special list arrow, select (none), then click OK.
QUICK REFERENCE
TO CREATE A HANGING INDENT:
SELECT FORMAT → PARAGRAPH FROM THE MENU.
SELECT HANGING FROM THE SPECIAL BOX IN THE INDENTATION SECTION.
ENTER THE DESIRED INDENT AMOUNT IN THE BY BOX, AND CLICK OK.
OR...
CLICK AND DRAG THE HANGING INDENT MARKER ON THE RULER.
TO INDENT THE FIRST LINE OF A PARAGRAPH:
SELECT FORMAT → PARAGRAPH FROM THE MENU.
SELECT FIRST LINE FROM THE SPECIAL BOX IN THE INDENTATION SECTION.
ENTER THE DESIRED INDENT AMOUNT IN THE BY BOX, AND CLICK OK.
OR...
CLICK AND DRAG THE FIRST LINE INDENT MARKER ON THE RULER.
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