Oh, and I forgot to say that when I selected the open quotes that looked like the closing quote, when I copied it to the clipboard I got the prompt, “closing quote selected and copied.” So am I okay now without doing the closing quotes? Sue From: Mayrie ReNae Sent: Saturday, April 09, 2011 8:30 AM To: bksvol-discuss@xxxxxxxxxxxxx Subject: [bksvol-discuss] Re: Contracted Braille translation Hi Sue, I think what you're seeing with your quotes are smart quotes. Those are another thing in the AutoCorrect junk that we generally turn off. I'll pastesome instructions to keep them from appearing when you type. As for replacing what you are seeing, which can be helped with find and replace, because they came to you in your document, here are instructions: I'm not Judy, so you can tell me to mind my own business and I will. Copy one of the backward looking quotes to your clip board by sitting your cursor on it, pressing shift plus right arrow to make sure it's selected, and then pressing control plus c to copy it to the clipboard Move to the top of your document by pressing control plus home to make sure your find and replace action covers the entire document. Press control plus h to open the find and replace dialogue In the "find box" paste your opening quote that you copied to your clipboard by pressing control plus v In the replace box, type a quotation mark as you usually would. Tab to "replace all" and hit enter. Do the same with what you're seeing as a closing quote and save the changes, and you're done. Now, here are instructions for turning off automatic insertion of smart quotes when you type from a document Judy created a couple of years back. I'm also including the other things in the AutoCorrect section that need to be turned off so you can do that all at once and be done. See below my signature, and happy proofreading! Mayrie The following steps were taken from the volunteer blog and are suggested settings for your Word program by Bookshare staff. You will only need to do this once on your computer, and it will customize your Word program to change some settings to make it more compatible with proofreading for Bookshare. 1. Stop conversion to border lines: Go to Tools Menu (short cut = alt T), Click on "Autocorrect Options" click on tab "AutoFormat As You Type" Uncheck box labeled "Border Lines" asterisks (and equal signs, dashes, etc.) will no longer convert themselves to lines (or borders). 2. Fix smart quotes: Go to Tools Menu, Click on "Autocorrect Options" Click on tab "AutoFormat" uncheck "Straight quotes with smart quotes". Go to Tools Menu, Click on "Autocorrect Options", Click on tab "AutoFormat As You Type" uncheck "Straight quotes with smart quotes". 3. Fix em dashes: Go to Tools Menu Click on "Autocorrect Options" Click on tab "AutoFormat As You Type" uncheck "hyphens - - with —". -------------------------------------------------------------------------------- From: bksvol-discuss-bounce@xxxxxxxxxxxxx [mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Sue Stevens Sent: Saturday, April 09, 2011 2:22 AM To: bksvol-discuss@xxxxxxxxxxxxx Subject: [bksvol-discuss] Contracted Braille translation Judy, If I remember correctly, you are the one who can figure out search strings to do things globally, and I really really need help here. I turned on Grade II output Braille so I could check how Jaws 12 handles things in Braille. Well, my opening and closing quotes look like closing quotes in Braille, and this should not be. So I think I need to give Word a cussin’ and then see if there is a global replacement solution. If I delete the opening quote and retype it, it looks like it should in Braille. So am I nitpicking here, or do the opening and closing quotes really look different in print as well? When I type them, I use the same key, apostrophe with the shift. I really hate bringing this up again because I know it has been addressed several times already. Thanks for any help. Sue S. -------------------------------------------------------------------------------- No virus found in this message. Checked by AVG - www.avg.com Version: 10.0.1209 / Virus Database: 1500/3561 - Release Date: 04/09/11