[bksvol-discuss] Re: Help with Software, Please!

  • From: "Bob W" <rwiley45@xxxxxxxxxxx>
  • To: <bksvol-discuss@xxxxxxxxxxxxx>
  • Date: Sun, 7 Aug 2011 14:07:13 -0500

Here is the text of a freedomscientific bulletin that  you might find helpful. 
Frankly, it's all Greek to me.

Bulletin Type: TSN 
Bulletin Number: 31422

Date Posted: 11/13/2008

Product Name: OpenBook 

Version: 8.0 

Category: Word 

Short Description:
Launching a document into Word 2007 does not save formatting of the original 
scanned document. 

Problem:
When you attempt to launch your current scanned document or .obx file from 
OpenBook into Word 2007 via the Launchable feature, Word 2007 saves it as a 
.txt file by default and formatting from the original document is lost. When 
you choose Word from the OpenBook Launchable menu, Word 2007 will open, and a 
"File Conversion" dialog box is displayed. You can select the encoding that 
makes your document readable, such as the default Unicode, but the resulting 
document has none of the original formatting and is saved as a .txt. 

Solution:
If you are installing OpenBook 8.0.4165 or higher on a system which has never 
had any OpenBook 8.0 installed before, this will not be a problem. The Word 
2007 format will automatically be saved as an .rtf file and formatting from the 
original scan will be more closely honored. The .rtf file can then later be 
opened again within Word or WordPad. 

If you have had any version of OpenBook prior to the November 8.0.4165 update 
on your system, or you otherwise experience the loss of formatting and 
automatic saving of the text as a .txt file, you can easily modify settings to 
avoid the problem by doing the following: 

Open the Launch menu (ALT+C) and select Manage Launchables/Edit... 

The Launch Programs dialog box opens with a list of applications. DOWN ARROW to 
"Word" and press the Edit button. 

The Edit Launch Application dialog box will open. Check the Export Document 
checkbox. 

At the very bottom of the dialog box is a Save As Type combo box. Choose RTF 
from the list and press the Update button. 

-----



  ----- Original Message ----- 
  From: Bob W 
  To: bksvol-discuss@xxxxxxxxxxxxx 
  Sent: Sunday, August 07, 2011 1:47 PM
  Subject: [bksvol-discuss] Re: Help with Software, Please!


  Hi Sandi.
  Your persistence is admirable.
  I really can't help you as I am a Kurzweil user.

  You might consider a call to freedom scientific and see if they have a 
response worth trying.

  Good luck, and please let us know when you get a response.

  Thanks,
  Bob
    ----- Original Message ----- 
    From: Cindy Ray 
    To: bksvol-discuss@xxxxxxxxxxxxx 
    Sent: Sunday, August 07, 2011 12:57 PM
    Subject: [bksvol-discuss] Re: Help with Software, Please!


    I'm pretty sure what I suggested was not helpful so scratch it. LOL. 


    CL


    On Aug 7, 2011, at 12:53 PM, Sandi Ryan wrote:


      Hi Valerie and Mary,

      I appreciate your help and comments. 

      First, Mary, how are paragraphs designated with the other recognition 
engines?  I was pretty sure the blank line (which is in the print book) was 
what Kurzweil also gave me when I used it a couple of generations ago.  Can you 
recommend a better recognition engine?  I can upgrade Openbook, but am not 
terribly inclined to purchase something else expensive for a volunteer job.  I 
love scanning and proofing, but I'm a retired person.  So if you know of a 
different way to handle this, I'm open to it--as long as it doesn't break the 
bank! *smile*

      The issue with the paragraphs has to do with scanning the book and saving 
it as an RTF.  I'm pretty sure that, before I save the file the first time, all 
the paragraph marks are there and everything's good.  But I checked my scanned 
file last night, and now, whether I bring it up in Openbook or Word, 2003 or 
2007 (I have both) it has still stripped the paragraph marks.  This seems to be 
a function of saving the file in RTF.  Openbook warns me that "Saving the file 
in this format may" strip some of the characteristics--but who would think that 
would mean paragraphs?!

      For my own purposes I've always just used Openbook in its own format or 
in Word, which leaves paragraphs in.  Woud it work to save it as a Word file, 
then convert it to RTF?

      Just wanted to let you both know I'm still working on this and trying to 
come up with an answer!  I so enjoyed doing my first two books--and I hate that 
it's made so much work for you, Valerie!

      Sandi
         
        ----- Original Message -----
        From: Mayrie ReNae
        To: bksvol-discuss@xxxxxxxxxxxxx
        Sent: Saturday, August 06, 2011 10:43 PM
        Subject: [bksvol-discuss] Re: Help with Software, Please!


        Hi Valerie,

        Yes, I've noticed that scans done with OpenBook have a blank line 
between paragraphs too.  I never found this to be a problem, except for the 
times when I'd like to be able to easily see where white space between scenes 
should have been in the book, and can't always find this in scans done with 
OpenBook.  But maybe I'm remembering incorrectly as I think it's been three 
years since I proofread a scan created by OpenBook.  That's a long, long time 
technologically speaking, and things often change for the better.

        Hope you all can figure out how to fix the paragraphing issues.  
Perhaps a different recognition engine would do a more accurate    job?  Just a 
thought.

        Happy scanning and proofreading everyone!

        Mayrie





------------------------------------------------------------------------
        From: bksvol-discuss-bounce@xxxxxxxxxxxxx 
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Valerie Maples
        Sent: Saturday, August 06, 2011 2:56 PM
        To: bksvol-discuss@xxxxxxxxxxxxx
        Subject: [bksvol-discuss] Re: Help with Software, Please!


        Thanks, Mayrie! I knew you could help her with the ASCII replacement. 


        The odd thing is it isn't all paragraphing missing, but every page has 
some problem and some pages have no paragraphs. In this particular case, I have 
little reason to believe it is the book since it is a clear, high quality print.


        When paragraphing is present, there is a blank line between paragraphs, 
something I think routine in Open Book and easily stripped.


        Valerie




        On Aug 6, 2011, at 4:02 PM, Mayrie ReNae wrote:


          Hi Valerie and Sandi,

          Thanks, Valerie, for clarifying exactly what you're seeing.  All 
right quotes is very weird, but is consistent with what I used to see when 
proofreading scans done with OpenBook.  I have no idea why OpenBook does that 
particular odd thing.

          Here is the find and replace sequence for replacing smart quotes with 
regular quotes, Sandi.  I should have included it in my last note.  Just in 
case turning off the autoformatting doesn't fix the problem completely.

          I'm including instructions for removing both opening and closing 
quotes just for the sake of thoroughness.  I suggest running both steps, just 
in case it helps, and because it only takes about five extra seconds to do the 
extra step.

          I hope it helps and that you can figure out why all of your paragraph 
marks disappeared.  I've never seen that before except with Kurzweil 3000.  
Good luck, and happy scanning and proofreading!

          See below for the instructions for find and replace in Word to 
replace smart quotes with regular quotes.

          Mayrie

          Convert smart quotes to standard quotes
          To Remove Smart Quotes Using Find And Replace:
          In the find box type: ^0147
          In the replace box type: ^0034
          Replace all.
          In the find box type: ^0148
          In the replace box type: ^0034
          Replace all.



----------------------------------------------------------------------
          From: bksvol-discuss-bounce@xxxxxxxxxxxxx 
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Valerie Maples
          Sent: Saturday, August 06, 2011 1:44 PM
          To: bksvol-discuss@xxxxxxxxxxxxx
          Subject: [bksvol-discuss] Re: Help with Software, Please!


          And just for everyone's information, aside from many (not all) pages 
missing many or all paragraph breaks and the only right quotes appearing so 
grammar check told her to eliminate the preceding space, Sadi did an amazing 
job for first projects, including being a real sweetheart and moving pagination 
to the top to help me navigate easier. 


          So glad to have another enthusiastic scanner, so hope someone can 
help her determine if there is a setting to better retain paragraphing in 
particular.  also, if someone (Mayrie?) can give Sandi the ASCII code for right 
curly to be substituted with straight quotes in a global find and replace 
before she edits, that would be helpful.  Odd that they all appeared to be 
right quotes…


          Thanks, folks!


          Valerie




          On Aug 6, 2011, at 2:32 PM, Sandi Ryan wrote:


            Hi Group,

            I have received excellent feedback from my first two scanned books, 
and they contained a problem I'd rather not perpetuate.

            Somewhere in the process, my document was stripped of paragraph 
breaks.  I promise I did not do this with keystrokes or menus.  Also, the 
quotation marks are curly rather than straight.

            I use Word 2007 and OpenBook 8 at this point for scanning and 
correction.  I scanned in RTF, and the text came out really well.

            What is happening to cause this problem?

            If you can help, please either reply to this message or e-mail me 
off-list atsjryan2@xxxxxxxxxx

            Thanks much.

            Sandi

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