FRTM - Officer Campaign / Election - Nominations are due - Friday - Dec 2, 2011
- From: "Kathy Barrett" <kathyrbarrett@xxxxxxxxxxx>
- To: "'Kathy Barrett'" <kathy.barrett@xxxxxxxxxxxxx>
- Date: Mon, 21 Nov 2011 22:03:23 -0700
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An Important Message from two (2) of Your Club Officers:
- Secretary - Luke RECAPtivating Vesely and VP-Education - Kathy
Club-Schedulin Barrett . . .
Hello Front Range Toastmasters -
As promised this is your e-mail explaining - The Front Range Toastmasters -
Officer Campaign Election!
Full participation for the Nomination Process is highly encouraged . . .
The more participants who get involved the more fun this event can be - and
WE KNOW how much our Club Loves to have FUN!!! Set a Goal - Just Do It!
Please read the information below and let us know if you have any questions
. . .
Have a Happy Thanksgiving Everyone!
Kath & Luke . . .
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Front Range Toastmasters Club - Officer Campaign / Election
Term ? January 1 thru June 30, 2012
Officer Positions . . .
Ø President
Ø Vice President ? Education
Ø Vice President ? Membership
Ø Vice President ? Public Relations
Ø Secretary
Ø Treasurer
Ø Sergeant at Arms
Detailed Descriptions for each Officer Role is listed at the end of this
e-mail . . .
Who is eligible to be an officer?
Ø Any Member of our Club
Ø New or Seasoned?You are eligible!
Please see the chart below
Ø Nominate Members for one or all positions or
Ø Nominate Yourself for one position
Ø Send Your Nominations back to Kathy Barrett by December 2, 2011
Note - You can actually write in the boxes below by Replying to this e-mail
. . .
Officer Role
Current
*
Nominate Member(s)
Nominate Myself
President
Pat Haugse
VP - Education
Kathy Barrett
*
VP ? Membership
Amelia Autrey
*
VP ? Public Relations
Pat Sanchez
Secretary
Luke Vesely
*
Treasurer
Dirk Kittredge
*
Sergeant at Arms
Adam Vesely
* Not Eligible to Run for this Particular Office during the next Term -
January 1 thru June 30, 2012
If you are Nominated by someone else . . .
You will be notified immediately by Kathy Barrett to Accept or Decline the
Nomination
Ø If you Choose to Accept or Nominate yourself - All candidates will need
to follow these guidelines . . .
o Please Select one person in the club to be your Teammate
o Your Teammate will deliver a 2-3 minute campaign speech on your behalf
§ You can write this speech yourself or
§ Ask your Teammate to write it for you or co-write with you
o For Agenda purposes please let Kathy know who you Select to be your
Teammate
Ø For the Nomination process please send your e-mails ONLY to Kathy Barrett
at kathy.barrett@xxxxxxxxxxxxx - Thank You . . .
Timeline . . .
Deadline
Submit Nominations via e-mail to Kathy Barrett now thru...
December 02 - Friday
Campaign Speeches @ Civic Center in Training Room
December 15 - Thursday
Election via e-mail begins / Ballots will be sent out
December 16 - Friday
Ballots / Votes ? Due to Kathy Barrett
December 22 - Thursday
Announcement of New Officer Team will be sent via e-mail
December 30 - Friday
New Officers to be Inducted in to their Officer Role
January 5, 2012 - Thursday
Detailed Descriptions for each Officer Role . . .
President ? Current: Pat Haugse
As president, you are responsible for providing the supportive club
environment members need to fulfill their self-development goals, for making
sure that members benefit from the Toastmasters educational program, and
that the club recruits new members and retains current ones..
The <http://www.toastmasters.org/CLH> Club Leadership Handbook describes
the following standards more fully and explains how to carry them out.
Outside the Club Meeting:
· Attend district-sponsored club officer training
· Ensure club officers meet officer and meeting standards
· Ensure the club meets basic standards
· Analyze and evaluate your club?s strong and weak areas with the
executive committee
· Oversee the plan to achieve DCP goals
· Encourage communication and leadership development by promoting
CC, AC, CL, and AL awards
· Ensure the club has an ongoing membership building program
· Attend and vote your club?s proxy at district council meetings or
authorize a club member to do so
· Attend the Annual Business Meeting at International Convention and
vote your club?s proxy or
send an authorized delegate or alternate
· Oversee administrative operation of the club in compliance with
the Club Constitution and Bylaws
· Maintain relationships with the district and with Toastmasters
International
· Schedule and chair monthly executive committee meetings
· Arrange for a replacement if unable to attend a club or executive
committee meeting
· Search for leaders, ensure all club offices are filled for the
succeeding term and conduct timely
elections
· Prepare your successor for office
At the Club Meeting:
· Ensure the meeting starts and ends on time
· Make sure guests are warmly and enthusiastically welcomed and
introduced
· Allow time before and after the meeting to speak with guests
· Discuss the Distinguished Club Program (DCP) and the club?s
progress and achievements in it
· Recognize member achievements in Toastmasters and in their
personal lives
· Report on the ?Moments of Truth? the club is achieving (Visit
www.toastmasters.org/momentsoftruth)
Vice President Education - Current: Kathy Barrett
Maintaining the Toastmasters educational program
The office of vice president education is a critical office in a
Toastmasters club. The Toastmasters educational program depends on the vice
president education to carry out the club?s mission.
As vice president education, you are responsible for providing and
maintaining the positive environment and the programs through which members
can learn and grow. If you do your job well, your club will have satisfied
members and will continue to grow. Your efforts also will help the club
become a Distinguished Club, which should be an annual goal.
The <http://www.toastmasters.org/CLH> Club Leadership Manual describes the
following standards more fully and explains how to carry them out.
Outside the Club Meeting:
· Attend district-sponsored club officer training.
· Plan club meetings, completing schedules and assignments at least
three weeks in advance and
confirming each schedule five to seven days before the meeting.
· Promote participation in the educational program. Get commitment
from members to earn the
next level of achievement and track their progress toward these
awards.
· Orient new members to the Toastmasters program within two meetings
after they join.
· Assign every new member a mentor.
· Attend club executive committee meetings and preside when the
president is absent.
· Attend district council meetings and vote the club?s proxy.
· Vote at international business meetings.
· Arrange for a replacement if unable to attend a club or executive
committee meeting.
· Prepare successor for office.
At the Club Meeting:
· Ask each new member to be a Table Topics participant at the first
meeting after joining. Assign him
or her to a meeting role at the third meeting or earlier, and assign the Ice
Breaker manual project at the fourth meeting or sooner.
· Ensure a club member conducts The Successful Club Series programs
Evaluate to Motivate,
Moments of Truth, Mentoring and Finding New Members for Your
Club at least once per year.
· Monitor club performance quarterly in cooperation with the club
president.
· Initial Speakers? Project Completion Records and ensure eligible
members fill out their award
applications.
· Preside over the meeting when the president is absent.
When members are ready to apply for an educational award you can submit
award applications online:
· <http://www.toastmasters.org/login.aspx> Login
· Go to the Members Site
· Click on Club Central link on the left-hand side
· Choose the club you would like to work with
· Click on Apply Education Awards
You also can print award applications and submit them by mail or fax.
Ø <http://www.toastmasters.org/1225cc.aspx> CC Award Application
Ø <http://www.toastmasters.org/1226ac.aspx> AC Award Application
Ø <http://www.toastmasters.org/cl_application.aspx> CL Award Application
Ø <http://www.toastmasters.org/1228.aspx> AL/DTM Award Application
Vice President Membership - Current: Amelia Autrey
Building and maintaining club membership
As vice president membership, you ? with your membership committee ? are
responsible for building membership and ensuring a strong membership base by
satisfying the needs of all members. Your job is vital to the growth and
success of the club.
The <http://www.toastmasters.org/CLH> Club Leadership Handbook describes
the following standards more fully and explains how to carry them out.
Outside the Club Meeting:
· Attend district-sponsored club officer training.
· Conduct ongoing membership building programs and efforts. Promote
the goal of one new
member per month and, if the club has fewer than 20 members, achieving 20
members by year end or sooner. Promote club and Toastmasters International
membership-building programs and conduct a minimum of two formal club
membership programs annually.
· Follow up on and keep track of guests, new members and members not
attending meetings.
· Explain the educational program to all prospective members, get
their commitment to join and
collect membership applications. Bring the applications to the club for
voting and, if the members are accepted, collect dues and fees and give them
to the treasurer with the applications.
· Attend club executive committee meetings.
· Attend and vote at area council meetings.
· Arrange for a replacement if unable to attend a club meeting.
· Prepare your successor for office.
At the Club Meeting:
· Greet guests and have each complete a guest card.
· Report on current membership, promote membership campaigns and
welcome new members.
· Work with the president and vice president education to ensure
each new member is formally
inducted at the first meeting after being voted in by the club.
· Help guests wishing to join complete the membership applications.
· Speak with fellow members to determine if their needs are being
met.
Vice President Public Relations - Current: Pat Sanchez
As vice president public relations, you are responsible for coordinating an
active public relations and publicity program. Your efforts help to attract
new members. Your job is vital to the growth and success of the club; your
efforts help to attract new members.
The <http://www.toastmasters.org/CLH> Club Leadership Handbook describes
the following standards more fully and explains how to carry them out.
Outside the Club Meeting:
· Attend district-sponsored club officer training
· Protect and publicize the Toastmasters International brand
· Promote the club to local media
· Maintain a club website
· Join a Toastmasters-moderated social networking website
· Produce and distribute a club newsletter, preferably via email
· Promote membership programs
· Attend club executive committee meetings
· Attend other Toastmasters events
· Arrange for a replacement if you?re unable to attend a meeting and
for assistance if necessary
· Prepare your successor for office
At the Club Meeting:
· Announce upcoming events and programs
· Gather information for the newsletter or website by asking for
story contributions or covering
club news
· Greet members and guests
Secretary ? Current: Luke Vesely
Record keeping and correspondence
As secretary, you are responsible for keeping clear and accurate records of
club business, including membership records and correspondence with
Toastmasters International?s World Headquarters and others.
The <http://www.toastmasters.org/CLH> Club Leadership Handbook describes
the following standards more fully and explains how to carry them out.
Outside the Club Meeting:
· Attend district-sponsored club officer training.
· Maintain accurate membership roster and give it to treasurer to
submit with dues.
· Submit new club officer list to World Headquarters within 10 days
after elections via Web site or
mail. Also, submit any changes to club officers immediately to
WHQ.
· Handle general club correspondence.
· Keep club files, including the club charter, Constitution and
Bylaws, minutes, resolutions and
correspondence.
· Attend club executive committee meetings.
· Arrange for a replacement if unable to attend meetings.
· Prepare your successor for office.
At the Club Meeting:
· Record and read meeting minutes.
· Greet members and guests.
Treasurer ? Current: Dirk Kittredge
Bookkeeping and financial reporting
As treasurer, you are responsible for keeping clear and accurate financial
records of club business and for seeing that the club remains financially
stable.
The <http://www.toastmasters.org/CLH> Club Leadership Handbook describes
the following standards more fully and explains how to carry them out.
Outside the Club Meeting:
· Prepare a budget to be approved by the executive committee and
membership within one month
of taking office.
· Provide the bank with a new signature card by July 1/January 1.
· Prepare and send dues statements by August 15/February 15.
· Collect and pay dues to World Headquarters by October 1 and April
1, and work with the vice
president membership to contact members who have not paid dues.
Pay Dues Online:
o <http://www.toastmasters.org/login.aspx> Login
o Go to the Members Site
o Click on Club Central link on the left-hand side
o Choose the club you would like to work with
o Click on Pay Dues
· Submit new member applications and dues to World Headquarters
within 48 hours of receipt. Add
new members online.
· Pay bills as due.
· Keep records of all financial transactions.
· Present verbal and written financial reports quarterly
Ø October 15, January 15, April 15 and July 15
· Submit club accounts for audit.
· Attend club executive committee meetings.
· Attend district-sponsored club officer training.
· Arrange for a replacement if unable to attend a meeting.
· Prepare successor for office.
At the Club Meeting:
· Receive completed new member applications and dues.
· Announce when dues are due and explain dues structure.
· Greet members and guests.
Sergeant at Arms - Current: Adam Vesely
Keeper of club properties
As the sergeant at arms, you are responsible for maintaining club
properties, arranging the meeting room and welcoming members and guests at
each meeting.
The <http://www.toastmasters.org/CLH> Club Leadership Handbook describes
these standards more fully and explains how to fulfill them.
Outside the Club Meeting:
· Attend district-sponsored club officer training.
· Schedule the meeting location.
· Maintain club equipment and check after every meeting to ensure
adequate supplies are available.
· Attend club executive committee meetings.
· Arrange for a replacement if you are unable to attend a club
meeting or if you need assistance.
· Prepare your successor for office.
At the Club Meeting:
· Arrange the room and equipment at least 10 minutes before the
meeting begins. Make sure the
lectern is in place, the banner displayed, evaluation forms and ballots
distributed, awards, product guide, progress chart and educational material
displayed, place cards arranged and name badges available.
· Greet members and guests and arrange for guests to sit with
members.
· Greet visiting officers and escort them to the club president.
· Arrange for food service at meal meetings.
· Ensure the meeting starts on time.
· Collect ballots and tally votes for awards.
Kathy Barrett, CC, ACB, CL
VP- Education - Front Range Toastmasters
<mailto:kathyrbarrett@xxxxxxxxxxx> kathyrbarrett@xxxxxxxxxxx
720-338-0279 - Cell
PERSONALLY GROWING - ONE TOASTMASTER'S MEETING AT A TIME . . .
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