[vip_students] Excel Tutorials: Lesson 5, Reviewing the toolbar!
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- Date: Fri, 9 Mar 2007 17:02:47 -0000
Topic: Using Toolbars
Introduction. Excel uses buttons and combo boxes on toolbars to give you an
easy way to access frequently used commands. Most commands on the toolbars
are also found on the menus. However, commands that appear on special
feature toolbars, such as the Chart and Reviewing toolbars, do not appear on
the menus.
Excel has numerous toolbars. Each toolbar has buttons that represent
commands related to a specific feature. The number of toolbars that appear
on the screen depends on the feature you are using or the task you are
performing. For example, the Chart toolbar appears when you are working with
charts. When you are finished with a particular feature or task, the
corresponding toolbar closes. The Standard and Formatting toolbars always
appear on the screen by default.
The Toolbars command appears on the View menu. The Toolbars sub-menu lists
all of the Excel toolbars. Checked toolbars appear on the screen; unchecked
toolbars do not.
You can use keystrokes to work with the buttons and combo boxes on the
toolbars.
Exercise Objective. In the following exercise, you will review the buttons
and combo boxes on the Standard and Formatting toolbars.
Exercise: Reviewing the Standard and Formatting Toolbars
Complete the following six steps to review the buttons and combo boxes on
the Standard and Formatting toolbars.
Step 1: Press Alt to move the focus to the menu bar. JAWS announces, "Menu
File."
Step 2: Move the focus to the Standard toolbar by pressing Ctrl-Tab until
JAWS announces, "New Button."
You have selected the first button on the Standard toolbar.
Step 3: Press the Right Arrow key repeatedly to review each item on the
Standard toolbar.
The Standard toolbar contains the following buttons: New Document Button,
Open, Save, Mail Recipient (if e-mail is available), Search, Print, Print
Preview, Spelling, Cut, Copy, Paste, Format Painter, Undo, Redo, Insert
Hyperlink, AutoSum, Sort Ascending, Sort Descending, Chart Wizard, Drawing,
Zoom, Help and Toolbar Options.
To activate any of the buttons on the toolbar, select the appropriate
button. Then, use the Enter key.
Step 4: Press Ctrl-Tab to move the focus to the Formatting toolbar. JAWS
announces, "Font: Combo Box," followed by the active font for the active
workbook.
Step 5: Press the Right Arrow key repeatedly to review each item on the
Formatting toolbar.
The Formatting toolbar contains the following buttons and combo boxes: Font,
Font Size, Bold, Italic, Underline, Align Left, Center, Align Right, Merge
and Center, Currency, Percent, Comma, Increase Decimal, Decrease Decimal,
Decrease Indent, Increase Indent, Borders, Highlight, Font Color, and
Toolbar Options.
Step 6: Press Alt to move the focus off the Formatting toolbar.
The focus returns to the worksheet. JAWS announces, "Leaving Menu Bar Blank
A1."
What You Learned. In this topic, you learned:
Excel uses several types of toolbars to display frequently used commands or
commands related to a specific feature.
The Toolbars command appears on the View menu. The Toolbars sub-menu lists
all of the Excel toolbars. Checked toolbars appear on the screen; unchecked
toolbars do not.
If you want to use a button on a toolbar, press Alt to move the focus to the
menu bar. Press Ctrl-Tab until JAWS reads the first button on the
appropriate toolbar. Then, press the Left or Right Arrow key until JAWS
reads the button you want to activate. Finally, press Enter to activate the
selected button.
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