----- Original Message -----
From: "Paul J. Traynor (NCBI)" <paul.traynor@xxxxxxx>
To: <vip_students@xxxxxxxxxxxxx>
Sent: Thursday, June 18, 2009 9:03 AM
Subject: [vip_students] Importing address book and emails from OE into
Windows Mail!
Hi Vincent,
Here is the tutorial on backing up and importing from Outlook Express
to Windows Mail.
[Backing up your address book in Outlook Express ]
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Backing up your address book is fairly simple to do in Outlook express.
Step 1.
First of all open the Outlook express program, so that you are in the
"inbox" area.
Step 2.
Next, use keys "alt + F to open the File menu and then arrow down to
"Export" and then enter on "Address book."
A dialogue box will open up. Remember what a dialogue box is?, yes,
it's a collection of buttons, list and combo boxes as well as radio
buttons.
Step 3.
The first list you will be in will have various formats which you can
export your address book into. I have always felt that The best format
to use to export your address book is the Text File (comma separated
values), so select this option by arrowing down to it and tab to and
click the Export button
Step 4.
Now you will be in a location and file name box. Here enter the path
to which you want to save the address book, I have used
d:\backup\addresses.csv.
Note: this is just a sample location and on each of your computers it
could be different If you have a pen drive plugged into your computer
it most likely but not exclusively might be the following: e:\. So your
path might read, "e::\addresses.csv
Note: You can save the file to anywhere you like, but you must name the
file with the suffix .csv, as I have in our example (addresses.csv).
Step 5.
When you have entered the name of the file and location simply tab too
and click the Next button.
Step 6.
You will now be asked which fields you want to export, these fields
represent each part of any details you have about a person. Below is
an example; *. First name.
*. Last name.
*. Email address.
*. Phone number.
*. Home address.
simply put a tick in the box next to the fields you require using the
spacebar, then click the Finish button.
Note: If all goes well you should be rewarded with a dialogue box
announcing Address book export process has completed or some similar
message.
[(Restoring the backup address book]
To import the backed up address book into a new or different outlook
express is again straight forward.
Step 1.
First click on File, keys "alt + F" then arrow down to Import and then
enter on Other Address Book.
Step 2.
Next, you will be asked what type of address book you want to import,
select Text File (comma separated values) from the options list by
arrowing down to it and then tab and press the spacebar on the
"import button. "
Step 3.
It will then ask you for the location of the address book, tab key to
and press spacebar on the "Browse button", in here do one "reverse tab"
which should place you in the folders and file list. Here use your
judgment to navigate to where you saved the addresses.csv file and
select your backup file, then tab key and enter on the Next button.
Note: If you are using something like a pen drive or extra backup drive
of some sort and if you know the drive letter of that backup area, it
might be "e:, F:, G: etc" then you could simply in the "file location
edit box" type in the following; e:\addresses.csv" and press the enter
key.
The above is only an example, yours could be different.
Step 4.
Now select the fields you wish to import by ticking them with the
spacebar and then simply tabbing too and pressing spacebar on the
Finished button.
End of tutorial.
Exporting E-mail Messages
1. Go to Tools and then select Options.
2. Go to the Maintenance tab and press spacebar on the Store Folder
button.
A small window will open and you will see the location where Outlook
Express stores all your e-mail messages.
You can then select this location with the shift and end keys and copy
it using control + C.
3. open that location in Windows Explorer by going to the start menu
then arrowing down to "run" and pressing enter.
Now paste in what you copied earlier which is the location of all your
outlook express email folders etc.
4. Now select all the contents of this location such as inbox, outbox
sent items etc by using control + A then copy all the content to a
different location such as your backup hard drive.
If you have a lot of messages, the process will take quite some time to
finish.
IMPORTANT: Make sure none of the files you are backing up are "Read
only" otherwise when you start the import, it will fail.
Windows Mail
After you have finished the export process which I will assume you have
imported onto your backup hard drive which you mentioned in your email
to the list we are now ready to import into windows mail.
1. Now in windows vista, go to the start menu, programs and open up
windows mail.
IMPORTANT: during the importing process we recommend that you run
Windows Mail as an administrator. If you do not run it as an
administrator the import process might fail.
How to run windows mail as an administrator is just arrow down to the
windows mail icon then press the application key and down arrow to the
option of "Run as administrator" and hit enter. The User account screen
will come up and you must press keys, "control + C" to accept it before
you can go any further.
Importing the Address Book
1. In Windows Mail, go to the File menu, select Import and then enter
on Windows Contacts.
2. In the Import to Windows Contacts window, select the first option -
CSV (Comma Separated Values) - then tab and press the Import button.
Now you have to Browse to the file where you exported the Address Book
from Outlook Express and then press Open.
If this is on a removable hard drive you will need to look for the
drive letter which might be something like "E: removable drive" or
something like that. Then in here you need to look for the name of the
CSV file which you might have called "contacts" and once found, press
enter key on it.
3. When you are done press tab key over to next and press spacebar on
it.
4. In the CSV Import window choose the fields you want to import. If
you are not sure which fields to select, select all of them and press
the Finish button.
Now the Address Book has been moved from Outlook Express to Windows
Mail.
Importing E-mail Messages
1. Go to the File menu, select Import and then press enter on Messages.
Note: In the Windows Mail Import window, you need to select the third
option - Microsoft Outlook Express 6 - and click on Next.
2. Select Import mail from an OE6 store directory and press the OK
button.
3. Now you have to browse to the folder where you exported all your
e-mail messages, this will again be your removable drive and then arrow
to the folder on it that contains your various inbox, outbox, sent
items etc.
4. Press spacebar to Select folder button which takes you to the next
screen at which point you then press Next.
5. Select the message folders you want to import and press Next.
6. After the import is finished, the wizard will show a Import Complete
message. Press the Finish button.
Now all your e-mail messages from Outlook Express will be available in
Windows Mail. By default, all your imported m essages will be placed in
the Imported Folder. You can move them to any other folder using the
drag and drop procedure.
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