[vip_students] Re: My google tutorials!
- From: "roisin.mulligan" <roisin.mulligan@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Tue, 14 Feb 2006 12:41:49 -0000
Hi folks,
Here is the tutorial for using Mail merge in Word XP for non-mouse users.
It is quite lengthy, so may be off-putting to some of you.
Should any clarification be required, please get back to me.
Róisín Mulligan
USING JAWS WITH MS WORD MAIL MERGE
When using mail merge two parts are involved:
1.. Main document (usually a letter)
2.. Source data (a table/list of information e.g. Title, First name,
County.)
NOTE: It is assumed that the data source (i.e. names, addresses etc. are to
be set up as a Word list)
Write your letter in a blank Word document leaving spaces where the inserted
fields are to appear.
Press ALT+T to go to the TOOLS menu
Arrow down to Letters & mailings
Press ENTER
If not automatically placed on Mail merge wizard, arrow down to it and press
ENTER
MAIL MERGE Wizard STEP 1:
Ensure LETTERS is checked
Tab to NEXT button
Press ENTER or SPACEBAR
MAIL MERGE WIZARD STEP 2:
USE CURRENT DOCUMENT should be checked, if it is not arrow down to it and
press SPACEBAR
TAB to NEXT button
Press ENTER or SPACEBAR
MAIL MERGE WIZARD STEP 3:
Automatically placed on option to USE EXISTING LIST (not suitable in this
case as our data source has not been set up)
Arrow down to TYPE A NEW LIST
TAB to CREATE button and press ENTER or SPACE
NOTE: it is advisable at this stage to create the structure of the data
table first, without entering data into the table.
TAB until reach the CUSTOMISE button
This places you in the Field names section.arrow up and down until you come
to one which you need to change
1.. To rename STATE to COUNTY
Arrow up/down until you are on the STATE field
TAB to RENAME button
Press ENTER or SPACEBAR
Type the new name of the field, in this case COUNTY
TAB to OK button
Press ENTER
2.. To delete Company name field
Arrow up/down to COMPANY NAME
TAB to DELETE button
Press SPACEBAR
Dialogue asked you "Are you sure.."
Press Y for YES
TAB to Field name list and continue.
3. To ADD in Extra field:
TAB to ADD FIELD button
Press SPACEBAR
TYPE field name
When you have finished making changes to the structure of your table
TAB to the OK button and press ENTER
Now we must enter the detail into the table.
TAB until you hear ENTER ADDRESS INFORMATION.
JAWS will announce the field name TITLE
Type data
TAB to next field and type data
NOTE: if when tabbing to new fields JAWS fails to announce field name
simply SHIFT+TAB and TAB again and it will be announced when JAWS reaches
the field for a second time.
After you have typed in the first set of data, i.e. the first row in the
table (all the data pertaining to one person)
TAB to the NEW ENTRY button and press ENTER
Fill in the next set of details and so on
When all details have been entered, TAB to the CLOSE button and press ENTER
You will be asked to save the address list (the table containing the
detailed data)
Type a file name
TAB to the SAVE button and press ENTER
Now we must select our fields for entry into our main document (letter)
TAB to the SELECT ALL button and press ENTER
This allows you to use all the fields of your table in the mail merge.
TAB to OK button and press SPaCEBAR
TAB to NEXT button and press SPACEBAR
MAIL MERGE WIZARD STEP 4:
Here you must do two things:
1. Place the cursor in the position you want a field to be inserted in the
document
2. Select the field to be inserted at that position
Press F6 which will bring you back to the document window. Move the arrows
to position yourself where you want the field to be inserted:
e.g. after Dear *
Press F6 again to go back to the wizard.
Arrow down to MORE ITEMS and press SPACEBAR
..
this brings up the list of fields in your table.
Arrow down to the field required
TAB to the INSERT button
Press SPACEBAR
TAB to the CLOSE button
Press SPACEBAR
{Press F6 again to go back to the document.
Arrow around until you are in the position where you want the second field
to be positioned.
F6 again to go back to the wizard.
On MORE ITEMS press SPACEBAR
Arrow up and down to the required field
TAB to INSERT
Press SPACEBAR
TAB to CLOSE
Press SPACEBAR}
Repeat for as many fields as required to be inserted into document.
TAB to NEXT button
Press SPACEBAR
MAIL MERGE STEP 5
TAB to NEXT button
Press SPACEBAR
MAIL MERGE STEP 6:
Choose EDIT INDIVIDUAL LETTERS
Press ENTER
"MERGE TO NEW DOCUMENT"
tab TO ok
press ENTER
When you close you will be asked to save each element individually.
----- Original Message -----
From: "Paul Traynor" <lists@xxxxxxxxxxxxxxx>
To: <vip_students@xxxxxxxxxxxxx>
Sent: Tuesday, February 14, 2006 10:55 AM
Subject: [vip_students] Re: My google tutorials!
Hi Roisin,
I for one would very much like to see your tutorial here on the list. Just
copy and paste it into an email and post to the group. No attachments are
allowed on the list.
Paul.
-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of roisin.mulligan
Sent: 14 February 2006 09:28
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Re: My google tutorials!
Hi folks,
I have recently made out a tutorial for non-mouse users to use Mail Merge XP
(2003). Is anyone interested in a copy? I must warn you it is quite
lengthy.
If so, is it better to attach to a mail on the list, or incorporate the
tutorial in the message itself?
Róisín
----- Original Message -----
From: "Paul Traynor" <lists@xxxxxxxxxxxxxxx>
To: <vip_students@xxxxxxxxxxxxx>
Sent: Wednesday, February 08, 2006 12:42 PM
Subject: [vip_students] Re: My google tutorials!
Hi Paul,
I will be compiling another monthly newsletter soon and will include all
of
my past tutorials which I wrote about using google and the net. I should
mention here that another part of our list is a monthly newsletter which
you
will receive when it is ready. If anyone else has suggestions for new
tutorials, or articles for the list or newsletter please write in and let
us know.
Paul.
-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of Paul Dromey
Sent: 08 February 2006 11:30
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Re: My google tutorials!
Hi Paul
As a new member to your list, I'd be delighted to get your past tutorials.
We can't have enough knowledge and information such as this will cut down
on
questions in the future. Your work is much appreciated.
Paul Dromey
-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx]On Behalf Of Paul Traynor
Sent: 08 February 2006 08:44
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] My google tutorials!
Hi All,
If any newcomers to the list missed my google tutorials or indeed anyone
out
there on the list would like me to resend the tutorials I have written up
for this list some time back then please let me know through the list
here.
Paul.
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