[vip_students] Word Tutorial: Lesson 16, Part 2,Copying and Pasting Text and Comparing Documents Side by Side
- From: "Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Mon, 21 May 2007 21:53:14 +0100
[Copying and Pasting Text and Comparing Documents Side by Side]
Introduction:
Copying text is very similar to cutting and pasting text, except that you
are duplicating the selected text instead of moving it. Copying text can
save
you a lot of time when you create documents-you can easily copy a paragraph
from one document and then paste it into another one without having to
retype
it. You will practice working with multiple documents in this lesson.
Magnification users, You'll also learn about a new way to arrange windows:
comparing them side by side.
Step 1. Magnification users, Open up the two files you have been working
with;
*. Outlook Express Tutorial.
*. Abraham Lincoln.
Step 2. Select the Window menu, and choose, "Compare side by side" from
the menu .
*. The two documents-Outlook Express Tutorial and Abraham Lincoln story
-appear side by side in the program window,
Step 3. Click anywhere in the Outlook Express Tutorial window . The Outlook
Express Tutorial window becomes active and the Abraham Lincoln window
becomes inactive.
From the Outlook express tutorial, select the following paragraph;
(Begin Text)
It is important to have a clear unobtrusive screen within the inbox folder
of outlook express or indeed any of the outlook express folders.
(End Text)
Note: You can cheat and copy the above.
Step 4. Magnification users, Click the Copy button on the Standard toolbar .
Screen reader Users, Another way to copy is to;
*. press Ctrl + C ,
*. select Edit → Copy from the menu,
*. After selecting the line or paragraph of text just press the application
key and choose copy from the context menu by hitting the enter key.
Nothing appears to change, but the selected sentence has been copied to the
Clipboard.
Step 5. Magnification users, Click anywhere in the Abraham Lincoln story to
make it active .
*. You need to place the insertion point where you want to paste the copied
text.
Step 6. With your mouse, Move the insertion point to the blank line at the
very end of the document, about two lines beneath the last text in the
document .
*. Just click on the spot where you wish to place the copied text.
Okay! We're ready to paste the copied text.
Step 7. Click the Paste button on the Standard toolbar .
*. Another way to paste is to;
*. press Ctrl + V ,
*. select Edit, Paste from the menu,
*. Arrow down to the line where you wish to paste your text and press the
application key then choose paste from the context menu by hitting the enter
key.
The copied text is inserted. You won't need the Outlook Express Tutorial
document anymore, so you can close it. But first, close the side by side
command.
Click the Close Side by Side button on the Compare Side by Side toolbar .
*. Also for screen reader users, go into the "window menu, alt + w" and
press enter key on the compare side by side option" to remove its affect on
the documents.
Note: The windows are back to their original size.
QUICK REFERENCE
TO COPY SOMETHING:
SELECT THE TEXT OR OBJECT YOU WANT TO COPY.
CLICK THE COPY BUTTON ON THE STANDARD TOOLBAR.
OR...
SELECT EDIT → COPY FROM THE MENU.
OR...
PRESS CTRL + C .
TO PASTE A CLIPBOARD ITEM:
PLACE THE INSERTION POINT WHERE YOU WANT TO PASTE THE TEXT OR OBJECT.
CLICK THE PASTE BUTTON ON THE STANDARD TOOLBAR.
OR...
SELECT EDIT → PASTE FROM THE MENU.
OR...
PRESS CTRL + V .
TO COMPARE DOCUMENTS SIDE BY SIDE:
OPEN TWO DOCUMENTS.
SELECT WINDOW → COMPARE SIDE BY SIDE WITH FROM THE MENU.
End of lesson.
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