[vip_students] Word Tutorial:Lesson 10, Saving a document!
- From: "NCBI Technical Support" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Mon, 7 May 2007 16:33:11 +0100
[Saving a Document]
Introduction:
After you've created a document, you need to save it if you intend to use it
again. Saving a document stores it in a file on your computer's hard disk,
similar to putting a file away in a filing cabinet so you can use it later.
The default location in windows for saving files is; "my documents".
Once you have saved a document, it's a good idea to save it again from time
to time as you work on it. You don't want to lose all your work if the power
suddenly goes out or if your computer crashes!
In this lesson, you will learn;
*. how to save an existing document under a different name without changing
the original document.
It's often easier and more efficient to create a document by modifying one
that already exists, instead of having to retype a lot of information.
Note:You want to use the information in the Lesson 1 document that we opened
in the previous lesson to create a new document. If you don't have a
document saved from our last lessons then just create one and save it under
the name of "Lesson 1".
Now close it up and then re-open it up again.
*. Since you don't want to modify the original document, Lesson 1, let's
save it as a new document and give it a different name.
(Screen reader users)
*. If you only want to save changes you've made to a document (instead of
them in a new file), do the following;
Step 1. select File, "alt + f", then arrown to "Save" from the menu,
Step 2. You can alsopress Ctrl + S .
This is handy when you are in the middle of typing up a document and don't
want to go into the usual file menu as it is just a simple keyboard press of
keys for you.
(Saving under a new name)
Step 1. Select File "left alt + f", then arrow down to "Save As"
The Save As dialog box appears,
This is where you can save the document with a new name.
*. First, you have to specify the drive and/or folder where you want to save
your document.
If necessary, navigate to and open your Practice folder, remember we called
it "my files" which resided within the "my documents" folder .
Step 2. Hit the enter key on the "my files" folder to open it up.
Step 3. Arrow down to the "lesson 1" file and press the enter key on it.
This will open up the "lesson 1Document"
Step 4. In order to resave the document you can either press the key, "F12"
or open the file menu and arrow down to "save as" and press the enter key.
Step 5. Next, specify a new name for the document.
Lets give it the name of "First Day's Memo"
Note: you don't have to worry about the old name, just type the new file
name over the old one.
Step 6. Now use the tab key to jump to the save button and press the enter
key to finish off the job.
*. The Lesson 1 document is saved with the new name, First Day's Memo, and
the original document, Lesson 1, closes. Now you can work on your new
document without changing the original document.
Note:When you make changes to your document, simply save your changes in the
same file. Go ahead and try it.
Step 1.Press Ctrl + End to move the insertion point to the end of the
document,
Step 2.press Enter twice and type anything you like.
Step 3. Now save your changes.
Congratulations! You've just saved your first Word document.
QUICK REFERENCE
TO SAVE A DOCUMENT:
CLICK THE SAVE BUTTON ON THE STANDARD TOOLBAR.
OR...
SELECT FILE → SAVE FROM THE MENU.
OR...
PRESS CTRL + S .
TO SAVE A DOCUMENT IN A NEW FILE WITH A DIFFERENT NAME:
SELECT FILE → SAVE AS FROM THE MENU.
TYPE A NEW NAME FOR THE DOCUMENT AND CLICK SAVE .
End of lesson 10.
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