[vip_students] Word Tutorial:Lesson 17, Finding and replaceing text.
- From: "Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Sun, 27 May 2007 11:00:46 +0100
[Finding and Replacing Text]
Introduction:
Imagine you are working on a very important 50-page report. You're almost
finished when you realize that you've mistakenly referred to jaws not by
its full name of "Job Access With Speech" but by the name of "JAWS".
It will take hours to go back and find every instance of "JAWS" and replace
it with "Job Access With Speech."
On the other hand, if you use Word's find and replace function it will take
you less than a minute.
This lesson explains how to find specific words and phrases, and how to
automatically replace words and phrases.
Step 1. Press Ctrl + Home to move to the beginning, or top of the document .
*. If you only need to find a word but not replace it with another;
Step 2.select Edit with keys "alt + E" and arrow down to Find,
Alternatively, you can use keys, "control + F" then type in the word jaws"
or indeed any word you are looking for within the document and press the
"enter key" to activate the quick find feature. Press the "Escape key" to
exit the find function.
(find and replace.)
If you wish to find the word "jaws" and replace it with "Job Access For
Windows" then try the following;
Step 1. Select Edit, "alt + E" and arrow down to "Replace" from the menu .
*. The Find and Replace dialog box opens with the Replace tab already
selected,
This contains two edit boxes for you to fill in or leave blank.
*. First edit box, "type in the word or words you are looking to replace" in
this case its "jaws". Press the "tab key" once and you are in the second
edit box.
*. Second edit box, "type in the replacement word" in this case we will type
in "jaws for windows".
Step 2. Now press the keys "alt + letter A" and every instance of the word
example of "JAWS" will be replaced with the words "Job Access for windows".
Step 3. Press "escape" to leave this dialogue and you are back in the main
document..
Note:Think carefully before using the Replace All buttonyou might not want
it to replace every instance of a word!
(Magnification users)
*. You can find and replace individual occurrences of a word or phrase by
clicking the Find Next button and then clicking the Replace button to
replace the text. Otherwise, click the Find Next button to
leave the text alone and move on to the next occurrence .
(Screen reader users)
You can also replace just a single occurance of the word "jaws" with "job
access for windows" by pressing keys, "alt + R".
Step 3. Now Click OK or tab and press enter key on it.
The dialog box closes and you're back at the Find and Replace dialog box.
Step 4. Click the dialog box's Close button or press the "escape key"
The Find and Replace dialog box disappears and you're back to your document.
Notice that all occurrences of the word "Discover" have been replaced by
"Explore."
QUICK REFERENCE
TO FIND TEXT:
SELECT EDIT → FIND FROM THE MENU.
TYPE THE TEXT YOU WANT TO FIND IN THE "FIND WHAT" BOX AND CLICK THE FIND
NEXT BUTTON .
TO REPLACE TEXT:
SELECT EDIT → REPLACE FROM THE MENU.
TYPE THE TEXT YOU WANT TO FIND IN THE "FIND WHAT" BOX AND THE TEXT YOU WANT
TO REPLACE IT WITH IN THE "REPLACE WITH" BOX.
CLICK EITHER FIND NEXT AND THEN REPLACE TO FIND AND THEN REPLACE EACH
OCCURRENCE OF THE TEXT, OR CLICK REPLACE ALL TO REPLACE EVERY OCCURRENCE OF
THE TEXT
IN THE DOCUMENT ALL AT ONCE.
End of lesson.
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