[vip_students] Word Tutorial:Lesson19, Spell checker!Correcting Your Spelling
- From: "Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Mon, 4 Jun 2007 16:24:00 +0100
Correcting Your Spelling
Note:This email lesson contains an attached file, copy it over into your
documents folder for future use.
Introduction:
In this lesson, you will learn how to use what many people think is the
neatest feature of word processors: the spell checker. Word identifies
spelling
errors, grammar errors and repeated words as well. What's more, Word checks
for these errors as you type, highlighting spelling errors with a red
underline
and grammar errors with a green underline.
For example, the word "studentss" in the second line of the demo is
mis-spelled with two "letter S's" at the end of it when it should only have
one. A sighted person will note there is something wrong here as it will
have a "red line" underneath it for it to be noted.
You can if you are using magnification also see this and do something like
the following;
Step 1. Magnification users, Right-click the red-underlined word, studentss
, in the second line of the memo .
Screen reader users, use your arrow keys to go down to the second line of
the memo and then move right or left arrow to the word "studentss" then
press the "application key" on your keyboard for the same affect as right
clicking with the mouse. Now follow the below instructions;
A shortcut menu appears with suggestions for the correct spelling and
several other options,
Options;
*. Ignore All: Leaves the spelling as it is and ignores it throughout the
rest of your document.
*. Add to Dictionary: Adds the word to the spelling dictionary, so that Word
won't nag you about it during future spell checks. Use this option for
nonstandard
words you use often.
*. Spelling: Allows you to activate the spell-checker and will give you
an optional correct spelling for the word suchas "Student".
*. Possible spelling choices: These are usually words attempt at giving you
some corrections for the word "Studentss" just as you right click on the
incorrect word.
*. Auto correct: This option will do the automatic spell checking for you
should you decide to choose it.
Note:If there are words that you know to be correct such as perhaps your
name or the address of your home, workplace etc then You can add your own
words to the spelling dictionary so Word won't recognize them as spelling
errors in the future. To do this, right-click the red-underlined
word and select Add .
Screen reader users;
Press key, "F7" to activate the spell checker and While in there if you
come to any spelling that you feel is correct but word is signalling is not
then you can use the "tab key" to jump to the "add button" which will add
any of your own custom words into a special custom dictionary. This
dictionary is contained within word for future reference.
Step 3. Once you have either chosen an new word, or chosen add or ignore a
change of word for the "Studentss" mistake The squiggly red underline under
the word "Studentss " disappears or remains, depending on what you decided
to do. I have chosen to fix the spelling mistake and so the red line is
gone.
*. The next error in the document is the misspelled word "organization ."
Step 4. Magnification users, Right-click the red-underlined misspelled word
organiization and select the correct spelling, organization, from the
suggestion menu .
Screen reader users, As you check through the document with the spell
checker "F7" when you come to "organiization", tab key once and notice that
the correct spelling will be chosen which is "organization" so press keys
"left alt + C" to have the mis-correction changed to the correct spelling.
Word makes the spelling correction.
Step 4. The next error is the repeated word "with."
Magnification users, Right-click the red-underlined word "with" located near
the end of the first paragraph in the memo .
Screen reader users, Jaws or window eyes should announce to you that you
have come upon a double word and offer you the choice of "delete repeated
word word", you can tab key to this button and hit the space bar to clear
it off.
*. Word deletes the extra word.
No doubt about it, Word's spelling checker is a great tool to assist you in
creating accurate documents. It's important to note, however, that
Word will not catch all of your spelling errors. For example, if you
mistyped the word "hat" when you meant to type "had" Word wouldn't catch
it because "hat" is a correctly spelled word.
QUICK REFERENCE
TO CORRECT A SPELLING OR GRAMMAR ERROR:
RIGHT-CLICK THE SPELLING OR GRAMMAR ERROR AND SELECT THE CORRECTION FROM THE
SHORTCUT MENU.
Or you can press "F7" to begin the spell checker.
TO IGNORE A SPELLING OR GRAMMAR ERROR:
RIGHT-CLICK THE SPELLING OR GRAMMAR ERROR AND SELECT IGNORE ALL FROM THE
SHORTCUT MENU.
Screen reader users, you can tab key to the "ignore button" or press keys,
"left alt + I" at any word you do not want to change during the spell check.
TO ADD A WORD TO THE SPELLING DICTIONARY:
RIGHT-CLICK THE WORD YOU WANT TO ADD AND SELECT ADD TO DICTIONARY FROM THE
SHORTCUT MENU.
Screen reader users, use keys "Alt + a" to add a word to words custom
dictionary.
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