Hi Lynn,There's a lot of judgment that goes into this kind of thing, and you have to make a decision based on what the headers look like in each book. If the headers are in all upper case, then it's very unlikely that you are going to remove the same text in the book itself. Also, as Jamie and I have been saying, if there are tabs associated with the headers, removing those along with the text of the headers is going to make it very unlikely that you will inadvertently eliminate the same text in the book.
On the other hand, in Kim's case, I think you are right that it would probably be better if she were to just get rid of the headers by hand. If she is going to read the book anyway, it only takes a few seconds to take out each one as she comes to it. Maybe it will add ten minutes tops to the time it would already take to read the book.
There may be other cases where manual removal is preferable. If the headers come out garbled, for example, then there's no way a search and replace can do the job. And, as you saw, there may be other times when it is safer to take them out by hand.
That's why I say it takes judgment and attention to what the headers look like and what's around them before deciding on the best way to get rid of them. You can't just follow a set algorithm every time to get a good result.
Evan----- Original Message ----- From: "Lynn I" <lynnskyi@xxxxxxxxxxxxx>
To: <bksvol-discuss@xxxxxxxxxxxxx> Sent: Monday, December 21, 2009 3:26 PM Subject: [bksvol-discuss] Re: Stripping headers
Hi Denise, Evan and others monitoring this thread! This may relate more to my experience level, but even with "case sensitivity" enabled, it's possible to strip out things that should remain in the book. For example, if the headers contain the name of a person orplace that occurs in the book, that too will be stripped. It happened to me in two different books even when "case sensitivity" enabled, and I began my "global replace" with "chapter 1". This is why I am extremely cautious about using "global replace" for this purpose; and if I use it to remove headers, I end up reading through the book a second time to ensure that text was notinadvertently removed. For me, this has not been a time saver. In Kim's case, there are several stories by different authors. I don't seehow "global replace" would accomplish the objective. Wouldn't Kim have to doa "global replace" for each individual story title and each story author?Additionally, wouldn't it be easy to unintentionally remove the story title,if it occurs within the text of the story? If I'm missing something here, please let me know. I'm open to learning a new skill. Blessings. Lynnsky -----Original Message----- From: bksvol-discuss-bounce@xxxxxxxxxxxxx [mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of EVAN REESE Sent: Monday, December 21, 2009 11:34 AM To: bksvol-discuss@xxxxxxxxxxxxx Subject: [bksvol-discuss] Re: Stripping headers Hi Denise, I have found that when stripping headers, case can be very important. For example, often the header is in all caps. When the header is the title of the book, which can appear in the text, if you don't have case sensitivity enabled, you can remove instances of the same words in the text along with removing the headers. I would highly recommend that if people are going to remove headers using find and replace, that when they select the header, they enable case sensitivity in whatever software they are using to avoid inadvertent removal of the same words in the body of the text. Evan----- Original Message ----- From: Denise Thompson <mailto:deniset@xxxxxxx>To: bksvol-discuss@xxxxxxxxxxxxx Sent: Tuesday, December 22, 2009 3:19 PM Subject: [bksvol-discuss] Re: Stripping headers Kim, OK that's good to know. Then I won't worry about you thinking I'm talking down to you. (smile) You only need to check case sensativity if the case is important. Sofor example if there were instances when the authors name wasn't capitolized for some reason and you wanted them capitolized, you would type the name inwithout capitals in the find box and type it in the replace box withcapitals then check the case sensativity box. if this box isn't capitolizedit gives the same weight to instance of the find you've put in. In mostsituations like the stripping of headers the case is unimportant because youwant them all deleted so just leave it unchecked. Denise If it would be helpful to talk on the phone email me off list andI'd be happy to talk to you. I have unlimited minutes so it wouldn't cost meanything. My email is deniset@xxxxxxxx At 05:00 AM 12/21/2009, you wrote: Hi, Denise, you are talking to a relatively new computer user here. I haven't done much word processing type stuff as my word processing consists of proofreading my emails before I send them. When youdo this method of header stripping, before you choose the "more" option, doyou check for case sensitivity? Regards, Kim. ________________________________ From: bksvol-discuss-bounce@xxxxxxxxxxxxx [ mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx<mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx> ] On Behalf Of Denise ThompsonSent: Tuesday, December 22, 2009 1:43 AM To: bksvol-discuss@xxxxxxxxxxxxx Subject: [bksvol-discuss] Re: Stripping headers Sorry Kim I'll try and explain better. As you've already pointed out, the authors name and the nameof the book appear at the beginning of the book and if you do a replace all and get rid of the headers that include that info those references disappearalso. So I either page down the document to the first chapter or do acontrol F which is the find short cut key for windows and type chapter 1 in. Once I'm at the first chapter page, I use the find and replace short cut forWord- if that's what you're using. in the find box I type the name of thebook then tab to the replace box and leave it blank. then if you tab over afew more items you come to a button that is labled More. I click on thisbutton. Now that button says Less- that's just so you'll know and won't get confused if you see the button again in another search. Once the more buttonis pushed, many other options show up that you can use to perform or specialize a find and replace action. One of these choices is a box that allows you to change what direction the find and replace action takes when going through the document. It defaults to all which means that no matterwhere you are in the document the whole document is searched and the actionyou've requested is carried out. If you arrow up there are two other choices. You can set the search to only go down from where you are in thedocument or only to go up from where you are in the document. So I arrow up to down. Then either tab back to the replace all button or just do an alt A combination wich is the short cut key that will start the action. The searchand replacement goes down from the first chapter to the bottom of the document. When it gets to the bottom, Word will say that it has finishedsearching the document and --- so many changes have been made. Then it asksif you like to continue the search at the beginning of the document. Youclick No. Then you're back at the find and replace page. Just hit escape togo back to the document or do another find and replace like putting the authors name in the find box and checking to make sure it's still set on down before clicking replace all again. If you do this, it gets rid of theheaders or footer info but it leaves the stuff at the beginning of the book untouched. This works really well if the header or footer has scanned well. If it doesn't, it'll get rid of those that scanned well, but the ones wherethe text isn't exactly as you typed in will still be there. But there's noway to fix that issue except doing a quick check to see if it gets them all. You can tell how affective it is for the most part by knowing how many pagesare in the book and how many replacements word says it did. It should be pretty equally divided between the books name and the authors name if the scan was clear. I hope this helps and if I got too detailed sorry about that. I just wasn't sure how much to put down. Denise At 10:03 PM 12/20/2009, you wrote: Hi, Denise, I don't understand what you mean. Sorry about that. Judy S. Gave me a suggestion whereby you temporarily place a certain character in the author's name or the title, thus altering temporarily what you want to keep. I don't know about this though. What's going to stop the find-and-replace function getting rid of author's names from within a blurb or something like that? What is this up-down thing? Regards, confused and bewildered Kim. ________________________________ From: bksvol-discuss-bounce@xxxxxxxxxxxxx [ mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Denise Thompson Sent: Tuesday, December 22, 2009 12:49 AM To: bksvol-discuss@xxxxxxxxxxxxx Subject: [bksvol-discuss] Re: Stripping headers I get rid of headers or footers and keep the authours name and book title by just going to the first chapter page and doing the find and replace stuff then clicking more on that page. this allows you to change the direction of the replace. I change it to downinstead of all. It replaces or in this case removes the material I've askedit to remove but doesn't touch the beginning of the document. Works pretty slick. Denise At 09:37 PM 12/20/2009, you wrote: Kim, one way is: Make the header with the story title plus the author byline that you want to keep distinctly different than the rest of the headers. Then you can safely go ahead and do a global search and replace for the rest of the headers without worrying about eliminating the ones you want to keep. You can do that by, for example, by going tothe first story header you want to keep, and putting some asterisks (or someother character) temporarily inside the words of the title and within the name of the author that you also want to keep on the page. Then, you go back after getting rid of all the rest of the headers that were originally identical to this one, you go back and remove the characters that put in. So lets say the title of the story isProofreaders Wear Paisley by Ida Knowbetter. On the pages where you want to keep the title and the author from getting deleted, you change the title tosomething like: P*roofreaders W*ear P*aisley by I*da K*nowbetter. Then, you'd use the search and replace function in Word (or Kurzweil) to search for Proofreaders Read Paisley, leave the "replace" box empty and do a "replace all." Then do the samethink with the author's name - do a search for Ida Knowbetter and leave thereplace box empty and do a "replace all." Then, go back to the places where you want to keep the title and the author name, and remove the asterisks you added into them. Be very careful that you alter the title andauthor names on every page where you want them to remain, not just the pagewhere the story starts! So if there is a Table of Contents, a list of authors, or a list of copyright holders at the start of the book, or anindex at the back of the book, you want to alter those too if needed beforedoing your search and replace, and you then must go back and change thosethe title and author name in each of those places back to what it was afteryou finish your search and replace. Judy s. Hi, I'm working on a story collection as a proofreader. When I got to the actual stories, I find the odd numbered pages have the story titles as the header while the even numbered pages have the author's name. How can I get rid of the excess headers while still retaining the header with the story title plus the author byline on the first page of each story? If I can avoid deleting all of them manually, that would save me from some repetitious work. Please, folks, don't give me a capsule description of how to do this because I think it's likely I might not understand what I should do. Be as detailed as possible, filling in the who, what, when, where, why, and how (in other words, please fill in any gap you can think of.). Your help is needed because time's flying and I want the book to look nice. Regards, Kim. __________ Information from ESET NOD32 Antivirus, version of virus signature database 4704 (20091220) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com <http://www.eset.com/> To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxx put the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line. To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxx put the word 'unsubscribe' by itself in the subject line. 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