[bksvol-discuss] Re: The case of the proliferating page breaks
- From: "Mayrie ReNae" <mayrierenae@xxxxxxxxx>
- To: <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Mon, 1 Aug 2011 21:12:30 -0700
Hi Kim
Are all of the page breaks hard page breaks?
If you can't really tell, but you're pretty sure that your problem is too
much white space in big chunks, you can try this:
Open the find and replace dialogue by pressing control plus h
In the find box of the find and replace dialogue type ^p^p^p (That's the
caret followed by the lower case letter p)
In the replace box type ^p^p
Hit enter on replace all.
Repeat this process until Word tells you you've made zero replacements.
What you're doing here is eliminating all big chunks of white space, but
keeping single blank lines if they need to be there, which might help to get
rid of soft page breaks if they exist.
And, no, your screen reader isn't causing the problem.
Good luck, and let us know if this helps.
Mayrie
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Kim Friedman
Sent: Monday, August 01, 2011 8:16 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] The case of the proliferating page breaks
Hi, I'm working on a document which is kind of peculiar. First of all, the
submitter set the whole thing to custom size (22 inches by 8.5
inches) and the paragraph presentation was set to the usual standard as
mentioned for optimum proofreading. Even though this was apparently the
case, the document when opened in Word 2003 said the file had 256 pages when
the actual page count in the book is 216 pages. I followed this
procedure: 1. Selected the entire document which took me to the bottom of
the file: 2. Entered the format menu and selected the paragraph settings. My
question is how is it possible for one to get into the paragraph settings
and somehow deselect the document so that one isn't getting the whole file
set correctly? I was under the impression when one selected the entire
document and went into the paragraph presentation dialog boxes that whatever
changes one made was supposed to affect the whole document and not have the
internal pages set differently from what it's supposed to be. Is there some
settings in Word which are configured wrong or is it some peculiarity of the
scanning program or OCR which has messed up this pagination so this
proliferating page break situation occurs? I consulted with Rick Costa who
had the file in front of him. I was told that about ten percent of the
document must have a lot of white space which seemed to cause the huge
amount of page breaks. He is also curious to know if the screen reader
affects the file in any way. I don't think this is so just because its job
is simply to read what is on the monitor screen. I don't see how an .rtf
file or it's opening in MS Word should affect it. I also don't see why going
into the paragraph presentation in the formatting menu should deselect what
was selected. Do any of you know? This would be very helpful to submitters
who turn in files and it would also help proofreaders who come across this
proliferating page break phenomenon.
Regards, Kim Friedman. P.S.: The book I'm working on is Scales of
Retribution by Cora Harrison. (It is the sixth installment of the Burren
mystery series by her.) K.
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