[bksvol-discuss] Re: The case of the proliferating page breaks
- From: "Kim Friedman" <kimfri11@xxxxxxxxxxx>
- To: <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Mon, 01 Aug 2011 22:39:30 -0700
Hi, Judy, so if I were using my keyboard (count on that) to open the
document, what keystrokes would I use to go to the style section and
discover what style this file is in. When I encounter styles, I'm
noticing a lot of check boxes. It's possible I'm not in the right place.
Regards, Kim Friedman.
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Judy s.
Sent: Monday, August 01, 2011 10:30 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: The case of the proliferating page breaks
Kim, there is a drop down box in my version of Word, in the upper left
hand toolbar that's the style box. It tells you what 'style' has been
applied to the document. Normally, you don't ever have to worry about
it. But sometimes I've discovered it's can be what's going on when a
book I'm proofreading acts funky when it comes to changing formatting
stuff.
Here's a link to an explanation from Microsoft of what using the style
stuff is supposed to do. It says its for Word 2007, but really, the idea
is the same in any version of Word from Word 2000 on up.
http://office.microsoft.com/en-us/word-help/style-basics-in-word-HA01023
0882.aspx
Judy
Kim Friedman wrote:
Hi, Judy, is there any way to enter the document and just find out what
style the book is in? Is there anything in the scanning and proofreading
manual which would help submitters and proofreaders know what style or
styles a file for Bookshare should have? I've never looked at the style
of a file as I don't know what it means or what to do about the
information I get. I guess this is one more thing submitters and
proofreaders might have to get interested in (especially if one doesn't
see and wouldn't know necessarily to check for disparate styles in a
book. (Goodness knows, I certainly wouldn't know about that. I just
write stuff in text, proofread my spelling, send it off and hope its
readable to everyone (smile). Regards, Kim.
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Judy s.
Sent: Monday, August 01, 2011 8:28 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: The case of the proliferating page breaks
Kim,
I don't know if this is the case for your document, but if the document
was creating using different styles (using the styles settings in Word),
then global replaces and global paragraph formatting changes may not
work. The styles command seems, in my experience at least, to freeze
certain things so that global changes that are done after the styles
are set do not affect all the text..
For example, I'm proofing a book right now that has a 'style' that gets
invoked when the font is supposed to change to bold, instead of the text
just being changed by formatting codes to bold. I can not select those
sections of text combined with any other sections of text and then do a
global 'unbold' -- it won't work. Instead, I have to select just the
text that is bolded by that specific style sheet it is calling to make
any changes in it's format. It's a total pain in the rump as this books
has, so far, over 77 different style settings that it's invoking!
If that's what's going on with your book, then I don't have any
solutions--just an explanation of what's going on.
I haven't found a way to strip out all the style sheet stuff that leaves
in all my page breaks, so if anyone knows how to do this I'd be
grateful!
Judy
Kim Friedman wrote:
Hi, I'm working on a document which is kind of peculiar. First of all,
the submitter set the whole thing to custom size (22 inches by 8.5
inches) and the paragraph presentation was set to the usual standard
as mentioned for optimum proofreading. Even though this was apparently
the case, the document when opened in Word 2003 said the file had 256
pages when the actual page count in the book is 216 pages. I followed
this
procedure: 1. Selected the entire document which took me to the bottom
of the file: 2. Entered the format menu and selected the paragraph
settings. My question is how is it possible for one to get into the
paragraph settings and somehow deselect the document so that one isn't
getting the whole file set correctly? I was under the impression when
one selected the entire document and went into the paragraph
presentation dialog boxes that whatever changes one made was supposed
to
affect the whole document and not have the internal pages set
differently from what it's supposed to be. Is there some settings in
Word which are configured wrong or is it some peculiarity of the
scanning program or OCR which has messed up this pagination so this
proliferating page break situation occurs? I consulted with Rick Costa
who had the file in front of him. I was told that about ten percent of
the document must have a lot of white space which seemed to cause the
huge amount of page breaks. He is also curious to know if the screen
reader affects the file in any way. I don't think this is so just
because its job is simply to read what is on the monitor screen. I
don't
see how an .rtf file or it's opening in MS Word should affect it. I
also
don't see why going into the paragraph presentation in the formatting
menu should deselect what was selected. Do any of you know? This would
be very helpful to submitters who turn in files and it would also help
proofreaders who come across this proliferating page break phenomenon.
Regards, Kim Friedman. P.S.: The book I'm working on is Scales of
Retribution by Cora Harrison. (It is the sixth installment of the
Burren
mystery series by her.) K.
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