[duxuser] Re: formatting a link in word
- From: Susan <chrn3292@xxxxxxx>
- To: duxuser@xxxxxxxxxxxxx
- Date: Sat, 7 May 2005 13:12:47 -0500
This is a lengthy response about the Word braille template.
DBT 10.5 installs the Word braille template by default, unless you said
no to that option (this is available for Word 2000 and newer). This is
of course assuming you already had Word on the computer at the time of
the DBT installation. If you find that the braille template wasn't
installed, there is a backup copy in the Duxbury\Templates folder (the
actual path may vary, depending on where you installed 10.5). It is
called braille.dot ... just copy the file, don't move it, as it has been
placed here, just in case the working copy gets corrupted and/or in a
case where it wasn't installed to the Word templates folder.
Here is some basic info pulled from my training material. Most of this
can be found in the DBT Help, under Word Template (BANA).
*****
Files From Another Source
If a source file has been created without the braille template, it will
be necessary to make the braille styles available. This can be
accomplished in one of three ways:
1) Press Ctrl+A to select the entire document, and press Ctrl+C to copy
the text. Create a new blank braille document as above, and press Ctrl+V
to paste the selected text into this new file.
2) Create a new braille document as above. Use Insert | File (Alt+I, L)
to locate your source document and insert it into the new braille document.
3) Attach the braille.dot template to your current file. Go to the Tools
| Templates and Add-Ins dialog (Alt+T, I). Click Attach (Alt+A) and
select the braille.dot template. This will return you to the Templates
and Add-In dialog. Check Automatically update document styles, and click
OK (Enter). Note: If the file will be used by someone else, or will be
also used for another purpose, it is best to immediately return to the
dialog and uncheck Automatically update document styles. This will help
avoid potential problems with the styles being reformatted by another
computer or user.
The approach for starting a new Word document will vary, depending on
the Word version you are using. Note, you will not see the .dot
extension if your computer is set to hide common file extensions:
New Braille Documents
Word 2000: File | New | braille.dot
Word 2002: File | New | (Task pane) New from template | General
Templates | General | braille.dot
Word 2003: File | New | (Task pane) Templates | On my computer | General
| braille.dot
*****
You can also easily get to the correct location by going through the New
Office Document link (on Windows XP, it is installed at the top of the
Start | All Programs list). That's a faster approach than what you have
to do for 2002 or 2003, though once the template is used, it will show
up in the task pane list. Thanks goes to Reinette Popplestone for
teaching me that approach.
As Catherine has done, you could also put a shortcut to the braille.dot
template on your desktop, which should then open to an unnamed document.
Most of the paragraph and character styles should be self-explanatory.
The biggest thing to note about using the CBC-Inline character style is
to make sure the space before or after the text is not included when you
apply the style (the same holds true if you are highlighting text to
assign the Hyperlink style in the normal template) as DBT includes those
spaces as part of the CBC, which is obviously what we don't want.
The following shortcut keystrokes are already assigned (I encourage you
to assign keystrokes to your frequently used styles). The Alt+Ctrl+Shift
keystrokes are all character styles.
CBC-Inline Alt+Ctrl+Shift+C
Centered Ctrl+E
ExactTrans Alt+Ctrl+Shift+E
French Alt+Ctrl+Shift+F
German Alt+Ctrl+Shift+G
Heading 1 Alt+Ctrl+1
Heading 2 Alt+Ctrl+2
Italian Alt+Ctrl+Shift+I
Latin Alt+Ctrl+Shift+L
RefPageNumber Alt+Enter
Reset Ctrl+Space
Spanish Alt+Ctrl+Shift+S
When you are ready to open the completed Word file in DBT, you MUST use
the English (American Textbook DE) - BANA template. All the styles in
the Word braille template are mapped to the BANA template.
I've been working on improvements for both the Word braille and DBT BANA
templates, and those will be available with service release 2 later this
year.
Susan
Catherine Culbertson wrote on 5/7/2005, 10:43 AM:
Hi Gary.
Hmmmmmm. I'm not sure why your not seeing it. When you open the DBT
template it adds two additional tool bars all with DBT related codes.
Are you opening the DBT template from the file menu? I don't
think can just select the new new document icon or hit CTRL+N. That
simply opens a new document. You have to go under the file menu and
select new. A box is opened and I believe listed on the general tab you
will find a template labeled braille. When you open that template you
should discover the additional DBT toolbars.
If you don't see the tool bars now you might want to go under view,
toolbars and verify that the DBT toolbar is checked - this option will
only appear when you have the braille template open, not other word
documents.
I have saved the braille template on my desktop and when I'm doing
braille documents (or potential braille documents) I open the template
from this shortcut instead of having to go through the other steps above.
Hopefully now you'll be able to find the dbt styles. I'm still in
the process of learning what all of the styles actually do - how they
carry over into DBT, but already I'm finding they are an incredible time
saver!
----- Original Message -----
From: Gary Metzler
To: duxuser@xxxxxxxxxxxxx
Sent: Saturday, May 07, 2005 6:21 AM
Subject: [duxuser] Re: formatting a link in word
Hi Catherine,
Thanks for the information. I loaded the braille template but, I didn't
see any additional tabs or dbt commands. Am I missing something?
Thannnnks,
----- Original Message -----
From: Catherine Culbertson
To: duxuser@xxxxxxxxxxxxx
Sent: Saturday, May 07, 2005 3:30 AM
Subject: [duxuser] Re: formatting a link in word
Gary,
What I was referring to is not in DBT it is in Word. With 10.5 a MS Word
template is downloaded. When you select new under the file menu in Word
a box pops up and under the general tab is a braille template. This was
installed by DBT 10.5 When it is opened there are additional buttons and
pull down menus that put the correct style formatting into the Word
document that will be recognized by DBT. I believe the Computer Braille
Code in line button is near the top and says CBC on it (I'm not on my
computer with DBT installed at this moment). You highlight the text you
want in Computer braille code and then click this button, just as you
would if you were changing text to bold or underlined... When this is
selected the font does appear slightly different than the rest of your
text -off the top of my head I can't remember what it says in the
styles, font or size boxes, but it is a noticeable difference.
Unfortunately you cannot open a previously made document into this Word
Template, however you can select all, copy and paste it into the
template and then make any needed changes. I do this for the monthly
school newsletter for one of my students. It has several email addresses
and web sites listed every month.
Hopefully, this makes sense and you can get this to work.
From: duxuser-bounce@xxxxxxxxxxxxx [mailto:duxuser-bounce@xxxxxxxxxxxxx]
On Behalf Of Gary Metzler
Sent: 06 May 2005 00:44
To: duxuser@xxxxxxxxxxxxx
Subject: [duxuser] Re: formatting a link in word
Hi Catherin,
The instructions you gave are for working directly in dbt. I would like
to do this in Microsoft Word. In the dbt menu bar I see a tab for
format hyperlinks but, this didn't seem to do any thing.
----- Original Message -----
From: Catherine Culbertson
To: duxuser@xxxxxxxxxxxxx
Sent: Thursday, May 05, 2005 10:35 AM
Subject: [duxuser] Re: formatting a link in word
In the word template with 10.5 there is a button for the computer
braille code in line style. Simply highlight the email address or web
address and select this button.
----- Original Message -----
From: Gary Metzler
To: duxuser@xxxxxxxxxxxxx
Sent: Thursday, May 05, 2005 9:27 AM
Subject: [duxuser] formatting a link in word
Hi All,
I am using DBT 10.5 sr1. I have SWIFT installed in word 2k. I hve a
flyer I want to emboss and it has a few e-mail addresses and a web site
in it. Is there a way to convert these entries into computer braille
directly from word? If so how is it done? Any help would be appreciated.
Thanks
Regards, Gary Metzler
Outta Sight Travel, Inc.
Phone: 772-336-8747
Fax: 772-336-8595
E-mail: gmtravel@xxxxxxxxxxxxx
http://www.outtasighttravel.com
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